The University System of Maryland (USM) has issued guidance requiring COVID-19 testing for students, faculty and staff returning to campus this fall. The information below outlines requirements for testing, the process for campus access, and plans for symptom monitoring for the fall semester for all UB employees. Essential on-campus employees should refer to the email sent on Aug. 3 for their testing instructions.
Following the Thanksgiving holiday, all on-campus employees and visitors are required to submit a new COVID-19 test. Tests should be done on or after Nov. 30.
Employees working full-time on campus may be given release time for testing. These employees and their supervisors will coordinate schedules to ensure necessary staffing levels each day. Bee Cards will be deactivated Monday, Dec. 7, if test results are not submitted.
Employees should email proof of their negative COVID test result to HR at firstname.lastname@example.org.
In case of a positive test, HR will provide guidance for when an employee may return to campus as well as guidance for co-workers and other members of the campus community.
Employees do not need to submit new requests for campus access, but new tests results must be submitted in order to access campus.
Baltimore City and the surrounding counties each have their own web pages detailing testing sites. A list of the relevant links can be found here. Many sites offer appointments or indicate appointments preferred but allow walk-ins. Some of the area car emission sites (VEIP) have been converted to drive-through COVID testing locations. An employee may choose where to receive a COVID test. An employee may test in Baltimore City, or may also test in one of the surrounding counties, whichever is more convenient. The sites coordinated through the state, city and county health departments offer free testing. Some of the private clinics and pharmacies offer testing but may require a co-pay. UB will not cover the cost of the co-pay.
UB is operating online for the fall 2020 semester. Access to campus is restricted. Employees and supervisors are expected to explore options that support effective telework and online education without coming to campus for the safety of the UB community. To be approved, any request must be specific and be absolutely necessary to support the work and operation of the University.
Campus Access days have been scheduled from Dec. 7-11. These days are intended for faculty and staff to retrieve materials to prepare for the spring semester or to support ongoing telework. It is expected that employees will spend less than one hour on campus for this purpose.
Here are details about the campus access period for faculty and staff:
- Staff and faculty with offices in the Law Center, Academic Center, Learning Commons and Bogomolny Library buildings will be allowed access to enter those buildings using their Bee Cards on Monday, Dec. 7, Tuesday, Dec. 8 or Friday, Dec. 11, between the hours of 9 a.m. and 3 p.m.
- Staff and faculty with offices in the Liberal Arts and Policy, Business Center, Charles Royal and Student Center buildings will be allowed access to enter those buildings using their Bee Cards on Tuesday, Dec. 8, Wednesday, Dec. 9, or Thursday, Dec. 10, between the hours of 9 a.m. and 3 p.m.
Employees coming to campus must complete three steps:
1. Register to come to campus using this web form. This list will be used to activate Bee Cards and to track which spaces are accessed. Employees who do not register will not be able to access campus buildings.
2. Provide proof of a negative COVID test. The test must be taken on or after Nov. 30. Email test results to email@example.com.
3. Complete the one-time REDCap campus access form on the day you plan to visit, confirming no symptoms or exposure prior to coming to campus.
Spring Semester Testing and Campus Access
Due to the extended winter break and the increased risk associated with travel and family gatherings, testing will be required after winter break as well. Additional testing may be required throughout the spring semester based on public health conditions.
Campus access days have been scheduled from Jan. 11-15. The same process will apply for those access days.
Reminders of these requirements will be sent before winter break.
UB has partnered with the University of Maryland, Baltimore to implement symptom monitoring using a research data collection tool called Research Electronic Data Capture (REDCap). We anticipate launching this program at the start of the fall semester. Employees working on campus will be required to complete a questionnaire regarding COVID symptoms each day they are scheduled to be on campus. The system will track the responses and issue a "go/no go" email to the employee and supervisor indicating whether or not the employee may come to campus that day based on COVID risk. Any employee who receives notice not to come to campus will be referred to HR. HR may require the employee to quarantine or require follow-up with the employee's physician. Get more information regarding the REDCap process.
When You're On Campus
Having received approval to be on campus, gotten a negative result for your COVID-19 test, and gone through the REDCap process and a subsequent "go" response, you are now free to be on specially-designated parts of campus. While there, you must follow CDC guidelines for social distancing: wear a mask, and stay at least six feet apart from others who are not from your household in both indoor and outdoor spaces.