The University System of Maryland (USM) has issued guidance requiring COVID-19 testing for students, faculty and staff returning to campus this fall. The information below outlines requirements for testing, the process for campus access, and plans for symptom monitoring for the fall semester for all UB employees. Essential on-campus employees should refer to the email sent on Aug. 3 for their testing instructions.
Employees are required to show proof of a negative COVID test within 14 days before they are permitted on campus. This applies to all employees. Test results are to be submitted to the Office of Human Resources (HR) in order for access to campus to be granted. In case of a positive test, HR will provide guidance on when an employee may return to campus. Employees should send proof of their negative COVID test result to HR at email@example.com. This newly created email account will have limited confidential access to protect employee privacy.
Baltimore City and the surrounding counties each have their own web pages detailing testing sites. A list of the relevant links can be found here. Many sites offer appointments or indicate appointments preferred but allow walk-ins. Some of the area car emission sites (VEIP) have been converted to drive-through COVID testing locations. An employee may choose where to receive a COVID test. An employee may test in Baltimore City, or may also test in one of the surrounding counties, whichever is more convenient. The sites coordinated through the state, city and county health departments offer free testing. Some of the private clinics and pharmacies offer testing but may require a co-pay. UB will not cover the cost of the co-pay.
At this time, repeat testing is not required. This may change as state and community conditions warrant. Employees may be required in the future to submit to periodic testing in order to access campus.
UB will be operating online for the fall 2020 semester. Access to campus will be greatly restricted. Employees and supervisors are expected to explore options that support effective telework and online education without coming to campus for the safety of the UB community. To be approved, any request must be specific and be absolutely necessary to support the work and operation of the University.
Before an employee may access campus, a "Request for On-Campus Work" must be submitted and approved. The form should be completed by a supervisor or department head and routed through the provost or the vice president/CFO for Administration and Finance. This form is the only mechanism to be approved to come to campus. This process applies to individuals who were previously approved to perform work on campus during the summer.
Building access will be restricted through deactivation of the Bee Card. Employees must be approved to come to work through the campus access process and have a negative COVID test before the Bee Card will allow access.
UB has partnered with the University of Maryland, Baltimore to implement symptom monitoring using a research data collection tool called Research Electronic Data Capture (REDCap). We anticipate launching this program at the start of the fall semester. Employees working on campus will be required to complete a questionnaire regarding COVID symptoms each day they are scheduled to be on campus. The system will track the responses and issue a "go/no go" email to the employee and supervisor indicating whether or not the employee may come to campus that day based on COVID risk. Any employee who receives notice not to come to campus will be referred to HR. HR may require the employee to quarantine or require follow-up with the employee's physician. Get more information regarding the REDCap process.
When You're On Campus
Having received approval to be on campus, gotten a negative result for your COVID-19 test, and gone through the REDCap process and a subsequent "go" response, you are now free to be on specially-designated parts of campus. While there, you must follow CDC guidelines for social distancing: wear a mask, and stay at least six feet apart from others who are not from your household in both indoor and outdoor spaces.