The University of Baltimore is partnering with the University of Maryland, Baltimore to implement COVID-19 symptom monitoring using a system called Research Electronic Data Capture (REDCap). Employees working on campus will be required to complete a questionnaire regarding COVID symptoms each day they are scheduled to be on campus.
The system will track the responses and issue a "go/no go" email each day to the employee and supervisor indicating whether or not the employee may come to campus that day based on COVID risk. Any employee who receives notice not to come to campus will be referred to HR. HR may require the employee to quarantine or require follow up with the employee's physician.
Employees scheduled to be on campus at any time during the fall semester will be entered into the REDCap system. Employees will receive an email each day with a unique URL to complete their symptom survey. This can be done on a computer or a smart phone.
The first question will ask whether or not the employee is coming to campus that day. If the answer is "no," the survey is complete. If the answer is "yes," the employee will indicate whether or not they are experiencing any COVID-like symptoms that day or if they have any recent risk of exposure. If so, the employee will receive an email instructing them not to come to campus. The email will also be sent to the employee's supervisor and to the UB Office of Human Resources Employee Health email account.
The employee's specific responses to the questionnaire will not be sent. HR will follow up with any employee who receives a "no go" email. Guidance will be given at that time based on the totality of circumstance.
How REDCAP Works
Employees who are approved to come to campus will receive a registration email from UMB (umaryland.edu email address). The employee's name, campus email address, and supervisor's name have already been entered into the system. Employees may provide an alternative email and phone number.
Once registered, employees will receive an email each day, usually around 4 a.m., for daily symptom monitoring. The email will include a link to a daily questionnaire on COVID symptoms, potential exposure, or travel. The survey takes less than one minute to complete.
An employee with no symptoms or exposure will receive a confirmation email informing them it is OK to come to campus that day. An employee with symptoms or risk factors will be instructed not to come to campus. Their supervisor and the Office of Human Resources will receive a copy of the notification. HR will reach out to the employee to provide guidance. The University will follow Centers for Disease Control and Maryland Department of Health guidelines for the employee to return to campus.