How to Hire an Adjunct Faculty
Adjunct faculty positions are non-benefited, part time faculty contracted to teach courses on a per-term basis. These contracts vary by term based upon department need. If qualified candidates are interest in adjunct appointments, we encourage them to contact the department and/or school for more information and availability of appointments. For more information about the use of adjunct faculty please see Office of the Provost policy guides on adjunct faculty.
Are you ready to hire?
- Do you have an approved position number?
- Do you have approved funding?
- Do you have leadership approval?
Step 1: Confirm criteria
Step 2: Confirm Position and Budget
The School’s Contract Coordinator confirms with their Budget Manager that a position number has been created and funded for the adjunct position.
TIP: The Position Action Form (PAF) is used to create a new position or update an existing position.
Step 3: Prepare and Complete Hire Paperwork
Adjunct faculty who has not been employed by UB within the last year must complete all of the documents on the Hiring Checklist.
If the adjunct faculty works full-time for another State Agency/USM institution or holds another full-time position at UB, they are required to complete a Secondary Employment Form for each course they teach. If the adjunct faculty works for another State Agency or USM institution (full or part-time), they are required to complete the Other Employment Questionnaire to determine their eligibility for subsidized health care. Complete these two forms in DocuSign.
If a regular staff or faculty member is teaching more than one course as an adjunct or a non-UB employee is teaching more than two courses as an adjunct, they are required to complete the Exception Form for Exceeding Overload Limitations.
NEW HIRES ONLY
All new employees MUST complete the Form I-9, Employment Eligibility Verification online. The Form I-9 is mandated by U.S. Citizenship and Immigration Services. The Form I-9 is used to verify an employee's identity and to establish an employee's eligibility to work in the U.S.
As a part of UB’s hiring procedure, this requirement is needed in order to finalize the new hire process. You cannot begin working until it is completed. Please visit the Employment Eligibility Verification page for detailed steps to complete your I-9.
Step 4: Submit Hire Documents to OHR
OHR tracks all incoming contracts and reviews for accuracy and completeness.
If corrections are required, the new hire documents are returned to the Contract Coordinator within one (1) business day. This delay impacts the new hire's place in OHR’s contract processing queue, based on “first come, first served”.
Contract Coordinators must consolidate all new hire paperwork and submit to email@example.com via secure email. New hire email naming convention is "Name Division ContractType StateDate NewHire". For example:Lisa Jackson MSB ADJ 03-03-21 new hire.
Step 5: Process New Hire Paperwork
HRIS Operations prepares the new hire documents for routing to the State of Maryland’s Central Payroll Bureau (CPB) in Annapolis. The employment record is also created in PeopleSoft.
Timely processing of contracts ensures timely payment. The Pay Schedule informs all those involved on when the adjunct faculty will receive payment. The Contract Coordinator is responsible for all communications with adjuncts regarding contract processing and timeliness of payment.
The adjunct’s User ID and University ID information will be system generated and emailed to the employee within two (2) business days of PeopleSoft entry. Additional access is granted by contacting OTS Call Center at 410.837.6262
TIP: Please allow additional contract processing time during inclement weather and/or high volume periods, such as beginning of a semester.