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Benefits Administrator

Office of Human Resources

Vacancy Number 300751

Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 03/02/17     Closes: 03/27/17

Salary: Commensurate with qualifications

Reporting to the Sr. Associate HR Director, the Benefits Administrator provides employee counseling, administration, coordination and regulatory reporting for the myriad of federal, state, USM and UB benefit and retirement programs including but not limited to: State of Maryland health benefits, pension retirement program, Optional Retirement Programs (ORP), deferred compensation programs, Family Medical Leave and other extended leave eligibility and monitoring, Affordable Care Act benefit eligibility and reporting, USM Tuition Remission benefits, State Disability filings and benefit plan coordination.  Serves in a liaison relationship between UB and the State of Maryland Employee Benefits Division (EBD), University of System Maryland offices, and State Retirement.  Successful and caring incumbent provides outstanding customer service throughout the lifecycle of employment.  Provides Notary Public services.

Specific duties include:
Provide day-to-day administration of group benefit programs including group health, dental, vision, life insurance, flexible spending plan and other various fringe benefit plans.  Counsel employees on benefits availability, enrollment; update and provide information with regard to other institutional benefit plans.  Assists in the orientation of new employees to staff benefits and personnel policies.  Counsel employees regarding leave of absence.  Participate in the review and evaluation of non-routine or more difficult policy interpretations, personnel action forms, or employee work related problems. Advise employees exiting the university on benefit impact.

Provides counsel and assistance to employees electing to retire.  Coordinates with State Retirement, ORP vendors and EBD to ensure timely processing of retirement applications. Processes optional retirement and tax sheltered annuity transactions involving calculation of maximum exclusion allowances and maintenance of such programs.  Coordinates campus visits of vendors to provide 1-1 counseling to employees.  Communicates state retirement training events.

Liaison with the State of Maryland Department of Benefits Management (DBM), University of System Maryland offices, and Maryland State Retirement.   Proactively participate in the USM Benefits Administrator/Coordinator cohort/work group.  Provide consultation to UB leadership regarding benefits related circumstances impacting UB employees.  

Maintain employee and retiree benefits files on an ongoing basis. Coordinate the gathering and reporting of statistical data for annual reports and special studies.  Assists with the reconciliation processes within the Benefits department and interfaces with external agencies to resolve billing/payment anomalies.  Performs PeopleSoft table administration supporting the benefits modules, including open enrollment activities, ongoing reporting requirements and authoring audit reports for integrity of benefit data.

Develop communication tools to enhance employee understanding, use and appreciation of benefit programs. Coordinate annual Benefits Open Enrollment Fair ensuring vendor participation and event marketing to the UB community.  Administer the UB’s participation in USM’s Tuition remission program, verifying eligibility and processing requests according to procedures and policy.

Required qualifications include:
Baccalaureate degree in Business Administration, Counseling, Human Resources, Public Administration or related field that contributes to the incumbent’s performance success in the role, and three years of progressively responsible, professional-level experience in employment benefits and/or human resources administration.

Preferred qualifications include administering benefits in a higher education institution or large non-profit/State funded organization.  Familiarity with State of Maryland benefit and retirement programs.

Knowledge, Skills and Abilities include:
Demonstrated knowledge of benefit and retirement programs including premiums and group coverage. Have practitioner-level knowledge of federal and state regulations related to benefit and leave programs (ERISA, FMLA, ADA, ACA, etc.)  Have knowledge of payroll, and data processing. Demonstrated strong problem solving, communications and presentation skills.  Well organized and confident, able to work independently but also a strong team player.  Must possess strong customer service skills and the ability to maintain confidentiality. Knowledge of human resources procedures. Strong organizational, time and project management skills. Ability to perform varied and responsible assignments involving the use of initiative and independent judgment.  Able to maintain current and successive Notary Public appointments.  Preferred:   Knowledge of the University of Baltimore employee benefits program and administrative procedures. Knowledge of UB payroll processes.

The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

We appreciate your interest in our recruitment. Please review the information below before you visit to apply.

We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy.  Information follows about submitting the electronic application and attaching your cover letter and resume. 

Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies

The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.

Please read and print the information below before you apply, and refer to it as you enter your application.



Before you apply:

 Save a single PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.

When you apply:

•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.


Each page shows this display:
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above and below the required data for the four categories shown above.

Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.

1. Current and Prior Employment/Work Experience:

•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”

2. Education/Education History and References:

•Use the dropdown to enter your highest education level.  Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”

3. How did you find out about us/how did you find out about the job?

•After you enter this information, click “Save,” then click “Next.”

4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.


To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:

My Applications
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.

If you have trouble viewing our job postings or applying for the vacancy, contact for assistance.


External applicants: Review the vacancy announcement at and click the external applicant link to apply.

Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.

UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

  • Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
  • To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
  • Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.

UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.

Last Published 10/2/15