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Contract and Grant Accounting Specialist
Office of the Comptroller
Vacancy Number 300840
Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 04/04/18 Closes: 05/24/18
Salary: Commensurate with qualifications
In May 2018, we removed this vacancy from our current vacancies website and stopped accepting applications for it. The position was open until filled, and applications received by 5/7/2018 received priority consideration.
Serving in the Office of the Comptroller, within the Division of Administration and Finance, this position primarily performs, reviews and analyzes accounting pre- and post- award transactions associated with grant awards ensuring completeness, internal accuracy, and conformance with uniform Generally Accepted Accounting Principles (GAAP). We look forward to receiving your required electronic application with your cover letter and resume saved as one attachment and learning about your interest in and qualifications for our vacancy.
The incumbent will be responsible for analyzing financial data and extract from various accounting and information systems to perform complex statistical cost and financial analysis of financial reports. Regularly analyze budget data to identify trends and improve process, extensive involvement and ownership for the completion and review of the grants.
The key position responsibilities are:
• Establish new projects in PeopleSoft finance system along with their budgets and other required information. Has ownership for creating and maintaining project ledger and reporting PeopleSoft trees. Own, create and maintain system related financial mapping, including the chart string combination edit rules, in PeopleSoft finance system.
• Coordinate with the Office of Sponsored Research (OSR) and Institutional Grants Centers to ensure project collections align with project billings. Responsible for managing all OSR budgets at the central level. Maintain pre-award documentation and ensure approved contract or pre-award extension approvals are in place if the pre-award expires.
• Responsible for reviewing, analyzing and approving project related payroll contracts. Audit grant related documents submitted by institutional centers to verify accuracy of computations. Perform, develop, and review grant related reconciliations, trial balances, journal entries, working papers, schedules and reports utilizing various finance data queries. Perform grant/contract closeout and financial status reporting.
• Provide grant budget transfer and amendment assistance. Analyze project spending and activity according to grant documents and specifications. Work with principal investigators, faculty, and staff members daily to provide expertise and counsel with post award budgets and grant related budget errors. Post-award responsibilities include ensuring principal investigators are in compliance with applicable federal, state, and other sponsor’s terms and conditions of the award.
• Responsible for regularly providing reports, analysis and issue resolution recommendations for management of sponsored projects, center directors and/or central administration. Provide statistical information to isolate potential grant and contracts ledger discrepancies and recommends new procedures to prevent deviations or undesirable accounting trends.
• Ensure accurate allocation of overhead costs are applied to appropriate departments. Develop and oversee payment schedules and revenue reconciliations to ensure all revenue and expenses are fully balanced. Ensure transactions are in accordance with applicable authority, policies, procedures, and are consistent with generally accepted accounting standards. Serve as institutional compliance officer for grant accounting, ensuring transactions comply with the grant terms.
• Prepare and/or certify internal and external reports in accordance with Federal, State and local government regulations and contractual terms and conditions. Prepare Facilities and Administrative Cost Rate Proposal to the Department of Health and Human Service (DHHS).
• Authorize deposits and interdepartmental transfer forms. Authorize journal entries and working fund checks created by others; following a re-review of appropriate documentation.
Required Education and Experience: Bachelor’s degree in accounting, finance, business or related field; five years of accounting experience in grants and contracts.
Preferred Education and Experience: Master’s degree in accounting, finance, business or related field; Certified Financial Research Administrator (CFRA ); Experience working with PeopleSoft Finance or an integrated enterprise Resource product and /or State of Maryland systems. (R*STARS, FMIS, and TSO).
Required Knowledge, Skills and Abilities:
• A working knowledge of generally accepted accounting principles and policies, procedures and laws pertaining to the operation of sponsored research at a public university.
• A working knowledge of 2CRF200 – managing federal awards and federal flow through funds.
• A solid understanding of grants, contracts and sponsored activities research as it pertains to higher education.
• Demonstrate effective operational and analytical skills and the ability to problem solve and make sound recommendations.
• The ability to work collaboratively to meet common goals and objectives and to influence and/or lead others outside of reporting lines to achieve common goals and deadlines.
• The capacity to evaluate and suggest enhanced processes and procedures that maximize efficiencies.
• Proven applicable experience working in and extracting data from an enterprise resources planning (ERP) system, business analytics or other relevant systems applications and business software (MS Office).
• The ability to present (orally and in writing) financial issues to non-financial constituents.
• The ability to provide clear and concise analysis and summaries of financial data.
• Strong organizational skills and the ability to establish goals, short and long term priorities for self.
• The ability to perform professionally employing inherent customer service strategies, exercising judgment, discretion, confidentiality and leading by example.
• Ability to work as necessary to meet critical deadlines.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies
The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
NAVIGATION
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save a single PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.
B - ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”
2. Education/Education History and References:
•Use the dropdown to enter your highest education level. Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”
3. How did you find out about us/how did you find out about the job?
•After you enter this information, click “Save,” then click “Next.”
4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
My Applications
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact ubhrcareers@ubalt.edu for assistance.
TO APPLY:
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
- Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
- To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
- Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.