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Contract Specialist
Office of Procurement and Materials Management
Vacancy Number 301169
Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 02/28/22 Closes: 04/25/22
Salary: low to upper $60’s
• excellent tuition remission benefits
• outstanding health benefits plans and rates
• at least 11 paid holidays each year
• 40 days of annual, personal, and sick leave each year, including 20+ annual leave days
• great retirement plans
Serving in the Office of Procurement and Materials Management, within the Division of Administration and Finance, incumbent’s primary responsibilities are to procure needed goods and services at the lowest price consistent with best value in accordance with USM Procurement Policies and Procedures. Incumbent will also assist with management of physical assets from acquisition to disposal as well as assist leadership as needed in identifying, marking, cataloging and tracking UB physical assets from acquisition to disposal. The Incumbent researches, evaluates, establishes and administers contracts within USM guidelines and fiscal prudence. Obtain full and open competition through the use of competitive procedures in accordance with institutional policies and procedures and the NAEB Code of Ethics. Support the State of Maryland Minority Business Enterprise program and the State and Federal Small and Disadvantaged Business Programs. Participate in campus sponsored community outreach.
We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your required cover letter and resume as one document and attach it in the resume location.
Key Responsibilities:
Assist customers in defining their needs, selecting vendors and evaluating specifications to prevent restrictive or proprietary specifications whenever possible and to ensure full and open competition. Ensure funding authorization and other required approvals have been received. Draft solicitation documents for procurements at all dollar amounts in accordance with University of Baltimore and USM Procurement Policies and Procedures. Review draft specifications with customers prior to publication or distribution to vendors. Finalize solicitation documents with input from the Director of Procurement as appropriate.
Perform cost, price or revenue analysis, and evaluate offers for best value as appropriate. Establish contract in anticipation of requirements (based on analysis). Establish contract for repetitive requirements. Contracts to be established in advance of renewal or expiration of contract term. Perform contract administration as necessary (cradle to grave) including contract award, contract kick off meetings as necessary, resolution of disputes, timely issuance of renewal or termination, contract close out, contractor transition planning and management. Ensure prospective contractors are responsive and responsible.
Award solicitations and issue purchase orders and contracts within signature authority. Prepare purchase orders, contracts and other procurement documents for approval by Director as necessary. Document procurement files completely and accurately. Maintain Procurement files in accordance with Policy and Procedure.
Assist in the tagging of newly acquired capital and sensitive equipment with a UB property control number and participate in the regular physical inventory of such. Assist others in the department as needed.
Become proficient in the use of PeopleSoft financials in order to assist with Procurement set-up, troubleshooting issues, perform patch/fix and upgrade testing and user training.
Required Education:
Bachelor’s degree
Required Experience:
Two years of practical procurement experience and proven familiarity working with an ERP or integrated procurement tool.
Preferred Education:
Bachelor’s Degree in Business or related field.
Preferred Experience:
Five year of practical procurement experience, including experience with inventory management. Previous experience using Workday Financial Management or similar cloud-based ERP.
Required Knowledge, Skills and Abilities:
Demonstrated skills communicating broad-based, complex information, policies and procedures to all levels of the University. Demonstrated skill in setting direction and vision for procurement activities including presenting business and operational challenges with proposed solutions, to diverse audiences including leadership and vendors; and developing solutions using substantial creativity, resourcefulness, negotiation, and diplomacy. Demonstrated broad and knowledge of business theories, concepts and practices and the ability to apply this knowledge to complex situations. Present (orally or in writing) business issues to non-business constituents. Provide clear and concise analysis and summaries of financial data, respond effectively to questions and prepare material in response to inquiries. Demonstrated skill in problem solving, employing inherent customer services strategies, exercising judgment, discretion, ethics, confidentiality and leading by example. Demonstrated comfort using technology and relevant system application or software, including standard business tools (such as Microsoft Office). Demonstrated ability to prioritize multiple simultaneous tasks and achieve projects and tasks on time.
The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your required cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UBalt Vacancies
The Candidate Gateway system serves as your connection to The University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UBalt’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
NAVIGATION
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save one PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.
B - ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”
2. Education/Education History and References:
•Use the dropdown to enter your highest education level. Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”
3. How did you find out about us/how did you find out about the job?
•After you enter this information, click “Save,” then click “Next.”
4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
My Applications
Thank you for your interest in employment at The University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact ubhrcareers@ubalt.edu for assistance.
TO APPLY:
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UBalt and current employees) with login and password for MyUBalt: use the internal applicant link, log into MyUBalt, then click the “View or Apply for Job Positions” link on the left.
http://www.ubalt.edu/hr
•Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
•To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
•Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.
The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.