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Assistant Director of Alumni Relations
Office of Alumni Relations
Vacancy Number 300867
Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 06/06/18 Closes: 08/01/18
Salary: Commensurate with qualifications
Position was open until filled, and applications received by July 3, 2018 received priority consideration. In August 2018, we removed this vacancy announcement from our website and stopped accepting applications for it.
The Assistant Director will lead the identification and implementation of strategies and programs that will increase volunteer engagement across the University. The Assistant Director will manage opportunities to connect and engage alumni as volunteers of the University in ways that support the mission of the University. We look forward to receiving your electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your cover letter and resume as one document and attach it in the resume location.
The Assistant Director strives to elevate the caliber of the alumni volunteer experience at UB. This includes working with schools and departments to create new volunteer roles, increasing alumni awareness of existing volunteer opportunities, encouraging alumni participation, tracking volunteer engagement in Raiser’s Edge, and collecting alumni testimonials from volunteers.
The Assistant Director will serve as the central point of contact for responding to internal and external constituent inquiries about alumni volunteerism and engagement. The Assistant Director will continue to strengthen two existing volunteer programs – Savor UB and Backpack to Briefcase – and will manage the College of Public Affairs Advisory Council, working directly with the Dean. This position will play an integral part in the upcoming Campaign.
This position also assists the Director in coordinating communication efforts and event planning for the Office of Alumni Relations and the UB Alumni Association. The Assistant Director will develop innovative ways to meet alumni where they are. For example, the Assistant Director will be responsible for coordinating events through the Brazen virtual networking platform and seeking new technologies to connect with alumni.
The Assistant Director is responsible for developing and implementing the UBAA’s social media strategy and creating engaging content, including alumni stories, graphics and video. The Assistant Director must have superior judgement and communications skills, and exhibit a desire to stay current with changing social tools and platforms.
Some evening and weekend work for events may be required with advance notice.
Specific responsibilities for the ideal candidate include developing strategies and programs to increase alumni volunteer outreach and engagement at the University by collaborating with colleagues in administrative offices and the four schools to maintain open channels for alumni involvement. S/He will assist with the development, coordination, execution and follow-up for University-wide alumni and UB Alumni Association events to engage alumni and recruit new volunteers. Events include both in-person and virtual opportunities. This position will also assist the Director with communications efforts through various channels, including social media, print and e-communications. This position leads the development and execution of the office’s social media plans and manages the Savor UB and Backpack to Briefcase volunteer programs.
Occasional evening and weekend work is required.
The ideal candidate will have:
• Excellent customer skills and the ability to build and maintain strong partnerships with constituents including alumni, students, faculty and staff.
• Strong management, interpersonal skills and volunteer management experience and the ability to manage, motivate, steward and evaluate volunteers.
• Event planning, alumni relations, donor relations, development or customer relations service preferred.
• Strong written and verbal communication skills; creative problem-solving skills and ability to effectively prioritize workload.
• Superior judgement and integrity
• Highly motivated, proactive, energetic and eager to learn.
• Ability to organize, implement and evaluate programs and analyze results.
• Experience with Microsoft Office products. Raiser’s Edge experience, Adobe Creative Suite and experience with other design and publishing software a plus.
Qualifications
Education: Bachelor’s degree.
Experience: One year of experience in volunteer / constituent management, event planning, communications or related field. Prior higher education experience preferred.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies
The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
NAVIGATION
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save a single PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.
B - ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”
2. Education/Education History and References:
•Use the dropdown to enter your highest education level. Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”
3. How did you find out about us/how did you find out about the job?
•After you enter this information, click “Save,” then click “Next.”
4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
My Applications
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact ubhrcareers@ubalt.edu for assistance.
TO APPLY:
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
- Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
- To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
- Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.