Click here to view a list of current vacancies.
Senior Business Manager
School of Law
Vacancy Number 301002
Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 08/16/19 Closes: Open Until Filled
Salary: Commensurate with qualifications
In November 2019, we stopped accepting applications and removed this posting from our current vacancies website. Position was open until filled, and applications received by September 3, 2019 received priority consideration.
This Senior Business Manager carries out a broad range of budget and fiscal responsibilities for the law school, requiring high-level analytic ability and an in-depth understanding of university and state rules, regulations and procedures in a dynamic work environment. S/he is responsible for overseeing and directing the law school’s fiscal operations, and for managing the overall administrative & financial infrastructure that supports the law school’s mission and priorities. Serving as a key strategic advisor for all business operations and financial matters for the law school including its clinics and law library, the Senior Business Manager supports leadership in forecasting, planning and monitoring the law school’s goals and budget. S/he has primary responsibility for compliance with university policies including those related to procurement, human resources, accounting / finance, and record keeping. The position serves as the law school's liaison with other university offices with responsibility for financial, human resources, technology and facility matters.
We look forward to receiving your required electronic application, cover letter, and resume and learning about your interest in and qualifications for this position. Please save your required cover letter and resume as one Word or PDF document and then attach it in the resume location.
Key Responsibilities
Financial Planning, Analysis, Management, and Reporting
• Budget Development and Financial Management: developing an annual budget including state, self-support, and donor-related funding sources; managing budget allocations and resource distribution; adhering to procedures and timeliness requirements; authorizing expenditures in consultation with law school leadership; and developing budget reporting tools that allow for fiscal transparency and accountability to stakeholders within the law school.
• Financial Forecasting: providing timely forecasts and projections of revenues and expenses to law and university leadership.
• Strategic Planning and Analysis: assisting law school leadership and staff in the assessment and development of revenue-generating activities and cost-saving initiatives; creating financial models and computerized methods to support the law school in its budget and financial management; advising senior leadership on the availability of funds to support the law school’s strategic initiatives.
• Variance & Compliance Reporting: timely variance reporting on all funding sources along with the ability to provide insights and ideas in a coherent and compelling manner to all constituents.
Business Operations
• Serve as the primary authoritative resource for the law school on routine operational matters, policies, and procedures related to business operations.
• Responsible to conduct business in compliance with federal, state and university policies and procedures.
• Solve problems as needed for efficient and effective operations; coordinating between the division and central offices as needed; recommending, documenting, and facilitating implementation of divisional process improvements.
• Communicate appropriate process and policy changes to the law school and create or modify processes to maintain efficiency, effectiveness, and compliance.
• Support regular and contractual personnel on procedural guidance to facilitate timely and effective use of resources
Workforce Management
• Collaborate with the Office of Human Resources and the Position Control Manager to support workforce management and the associated compliance requirements (e.g. compensation reviews, performance management processes, position action forms, position descriptions).
• Assist law school and committees in search and hiring practices including the efficient and effective use of UB’s human capital management (HCM) technology when establishing employment requisitions, recruitment postings, and search committees.
• Manage position attributes and advise on all position-related matters for accuracy and funding availability.
• Facilitate effective on-boarding and job orientation for new employees to division and university policies, procedures and processes.
Managerial / Supervisory:
• Provide oversight and leadership of operational activities for law school personnel. Day-to-day operational activities include such as procurement (i.e. purchase requisitions, procurement card), accounts payable, accounts receivable, contingent contracts;
• Lead and advise a team of individuals in the law school with responsibility for budget and fiscal compliance including preparing annual performance reviews and setting goals.
Required Qualifications
Education: Bachelor’s Degree in Accounting, Finance, Business, or related fields
Experience: Seven years of progressively responsible experience working with budgets, financial modeling, workforce / position management, strategic planning and forecasting and senior level reporting. Three years supervisory experience.
Preferred Qualifications
Education: Master’s Degree in Business, Finance, Accounting, or related field.
Experience: Experience in Higher Education and PeopleSoft Financial software.
Required Knowledge, Skills and Abilities
• Demonstrated ability to develop and manage budgets and all aspects of financial and adapt to resource changes in a dynamic work environment.
• Strong leadership and supervisory skills. Ability and experience to identify training and development needs, evaluate workloads and resources.
• Strong work ethic and the ability to organize and prioritize work to ensure timeliness and accuracy and close attention to detail.
• Excellent communication skills and customer service and an ability to work with a range of stakeholders including law faculty, staff and students.
• Superior critical thinking skills, technical and financial skills.
• Ability to lead an organization’s fiscal policy and compliance efforts
• Demonstrated ability to identify and perform financial analysis as well as the insight and skills to draw together multi-layered financial, budgetary and program data and apply them to routine/complex and/or unique situations.
• Demonstrated skills in organizational evaluation with an eye for increasing effectiveness & efficiencies (E&E) and operational improvements.
• Ability and desire to work in a diverse and collegial environment.
• Knowledge of ERP financial software and PeopleSoft or similar systems a plus.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies
The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
NAVIGATION
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save a single PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.
B - ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”
2. Education/Education History and References:
•Use the dropdown to enter your highest education level. Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”
3. How did you find out about us/how did you find out about the job?
•After you enter this information, click “Save,” then click “Next.”
4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
My Applications
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact ubhrcareers@ubalt.edu for assistance.
TO APPLY:
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
- Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
- To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
- Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.