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Administrative Assistant (Contingent I Contractual, Part-Time, 20 hours/week)
Bank of America Center for Excellence in Learning, Teaching and Technology (CELTT)
Vacancy Number 301019
Position Type: Contingent I (contractual) non-exempt part-time
Opens: 09/27/19 Closes: Open Until Filled
Salary: $17 - $22/hour
In October 2019, we stopped accepting applications and removed this open until filled website from our website.
Contingent I (Contractual) Part-Time, 20 hours/week
The Administrative Assistant serves as the key administrative support professional, providing complex administrative and clerical support to the Assistant Provost for Undergraduate Studies, CELTT, First-Year Experience, and specified projects. Work requires ability to plan, organize, prioritize, and execute multiple and continuing assignments, including events, with general instructions; and ability to interact effectively with students, staff, and faculty in a courteous, efficient manner. This position requires the ability to assist in the preparation of regularly scheduled reports; to update and maintain office procedures; and to maintain spreadsheets including contact lists. This position requires superior PC skills: excellent, accurate typing; the ability to use Outlook to maintain calendars and schedule meetings; and use of Microsoft Excel/Word for Windows to manage information. Strong candidates will have the demonstrated ability to handle multiple tasks in a fast-paced environment and to meet deadlines consistently, as well as a high level of confidentiality.
We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your required cover letter and resume as one document and attach it in the resume location.
*Provides support for Assistant Provost’s meetings, including scheduling, invitations and RSVPs, agenda, technology needs, and other amenities as needed. Provides support for CELTT and General Education events, such as workshops and New Faculty Orientation, including scheduling, invitations and RSVPs, agenda, room and food reservations, reimbursement, and other amenities. Uses system software to create and reserve rooms; uses system software for work orders, repairs, etc.; manages event planning. Maintains records and documentation for processing.
*Prepares regular reports; compiles and summarizes information for projects and pending activities; communicates deadlines. Drafts and edits regular correspondence such as academic action letters to students, and syllabus addendum updates. Ensures confidentiality of information and files; archives documents electronically. Applies campus style guidelines.
*Provides clerical and administrative assistance to the Assistant Provost; orders and maintains inventory of office supplies; acts as intermediary for supervisor, interacting with officials, staff at all levels, and the public.
Required Education: High School Diploma or Equivalent
Preferred Education: Bachelor’s Degree
Required Experience: Two (2) years of experience providing administrative support
Required Knowledge, Skills & Abilities:
Ability to handle multiple tasks in a fast-paced environment and meet deadlines consistently. Ability to interact effectively with internal and external parties, including students, staff, and faculty, in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. Excellent record-keeping skills, and general knowledge of and skill in the practical application of generally accepted office practices and procedures. Pleasant, professional demeanor. Substantial skill in various computer software packages and internet applications; Excel--intermediate level; Outlook--intermediate level including managing multiple calendars; and Word--intermediate level including styles, formatting (including change/version control), and mail merge. Ability to maintain highest level of confidentiality and integrity. Strong written and oral communication skills, including ability to edit written documents; research, analytical, and organizational skills; and ability to work independently. Creative thinker with ability to solve problems with sound judgment. Knowledge of SharePoint preferred.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your required cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies
The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
NAVIGATION
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save a single PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.
B - ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”
2. Education/Education History and References:
•Use the dropdown to enter your highest education level. Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”
3. How did you find out about us/how did you find out about the job?
•After you enter this information, click “Save,” then click “Next.”
4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
My Applications
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact ubhrcareers@ubalt.edu for assistance.
TO APPLY:
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
- Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
- To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
- Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.