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Center for Drug Policy and Prevention
Vacancy Number 301103
Position Type: Regular, full-time non-exempt position with full, competitive benefits package
Opens: 11/19/20 Closes: 12/02/20
Salary: $39,732 - $52,626
The Budget Analyst is responsible for helping to manage and coordinate all aspects of accounting for the Center for Drug Policy and Prevention (CDPP). He or she will assist the Deputy Finance Manager in the fiscal management duties of the High Intensity Drug Trafficking Area (HIDTA) grant totaling over $15 million a year and various other Federal, State and Local grants. Position is contingent upon funding.
We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your required cover letter and resume as one document and attach it in the resume location.
Assist Deputy Finance Program Manager with managing multiple Federal, State and Local Grants: process grant documents, monitor budget, act as financial primary contact for awarding agency. Prepare Department monthly grant ledger account reconciliation for the W/B HIDTA grant and multiple Federal, State and Local grants. Maintain effort tracking and time allocation for CDPP employees across multiple grants.
Assist Deputy Finance Program Manager with monitoring subawards issued by CDPP and HIDTA to include: document preparation, invoice review and approval, budget tracking and modifications, performance measures and reporting, act of the main POC for recipients, etc. Work with Deputy Finance Program Manager on Risk Assessments, site visits and audits.
Assist Deputy Finance Program Manager with ensuring all procurements are processed in accordance with policies and procedures of the fiduciary i.e., requesting bid when required, processing invoices, creating purchase orders and sole source justifications.
Procurement Card Management: Review monthly credit card statements, certify that all charges are allowable, reallocate charges to correct grant/account, ensure all signatures and approvals are obtained,
Accurately manage automated funding source fiscal database and in-house fiscal database to ensure data is correct for use in preparing fiscal reports for funding agencies, budget modification requests, and extension requests for the Associate Deputy Director.
Assist Deputy Finance Program Manager with special projects as needed.
Required Education: Bachelor’s degree in accounting or related field with a minimum of nine (9) credits in Accounting. Additional related experience in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferred Experience: Law Enforcement Administration experience preferred.
Required Knowledge, Skills and Abilities: Working knowledge of accounting practices and principles; understanding of ONDCP, HIDTA, and fiduciaries’ financial guidelines; well organized, ability to multitask and meet deadlines; strong PC skills including proficiency in Excel, PowerPoint and Non-Profit QuickBooks; ability to establish priorities and accomplish multiple tasks with minimal supervision; strong interpersonal (verbal and written) communication skills; strong work ethic and team player; high degree of professionalism; and ability to deal sensitively with confidential material.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your required cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies
The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save one PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.
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above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”
2. Education/Education History and References:
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•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”
3. How did you find out about us/how did you find out about the job?
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4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
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Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
If you have trouble viewing our job postings or applying for the vacancy, contact firstname.lastname@example.org for assistance.
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
- Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
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- Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution. The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.