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Assistant Director of Procurement
Office of Procurement and Materials Management
Vacancy Number 300942
Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 01/25/19 Closes: Open Until Filled
Salary: $61,000 - $72,000
In April 2019, we removed this postion from our current vacancies website and stopped accepting applications. Position was open until filled, and applications received by February 19, 2019 received priority consideration.
Serving in the Office of Procurement and Materials Management, within the Division of Administration and Finance, the incumbent’s primary responsibilities are to procure needed goods and services at the lowest price consistent with best value, establish and administer contracts effectively and assist the Director in the departmental management. We look forward to receiving your electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your cover letter and resume as one document and attach it in the resume location. Obtain full and open competition using competitive procedures in accordance with institutional and USM policies, procedures and the NAEB Code of Ethics. Support the State of Maryland Minority Business Enterprise program and the State and Federal Small and Disadvantaged Business Programs. Participate in campus sponsored community outreach. Authorization and signing contracts and other procurement related documents in the director’s absence. Provide direct supervision for contract specialist.
Procurement of Goods and Services:
Assist customers in development of needs, including selecting vendors and evaluating the specifications to prevent restrictive or proprietary specifications. Ensure full and open competition utilizing proper procurement method (simplified, cooperative purchasing, competitive sealed bidding, competitive sealed proposal, sole source, etc.), perform cost, price or revenue analysis, and evaluate offers for best value as appropriate. Confirm funding and required approvals. Issue purchase orders and contracts within signature authority. Prepare purchase orders, contracts and other procurement documents for approval by the Director.
Contract Development, Management & Administration:
Based on analysis, establish contracts in anticipation of customer requirements with repeatable terms. Ensure contracts are renewed, updated or rebid in advance of renewal or expiration term. Perform contract administration as necessary (cradle to grave) including contract award, contract kick off meetings as necessary, resolution of disputes, timely issuance of renewal or termination, contract close out, contractor transition planning and management. Ensure prospective contractors are responsive and responsible. Serve as a liaison between vendors and the institutional unit in developing and administering contracts and in issue resolution. Negotiate terms and conditions of contracts requiring institutional sign off. Document procurement files completely, accurately and in compliance with all policies, procedures and standards.
Technology and Data Super User:
Become a subject matter expert in the use of the Enterprise Resource Planning Tool (PeopleSoft financials) and any other systems that support the unit’s efforts. Manage system set-up and end user training. First line support for system issues and the reporting of technical issues to the functional team. Assist in the analysis and resolution of procurement module issues. Provide regular analyze system data and reports for data driven decision-making and to detect and monitor purchasing trends.
Supervision/Leadership:
Supervise and manage the Contract Specialist position to include assigning and reviewing work, providing guidance and instruction and conducting performance appraisal. Provide ongoing training and development to contract specialist.
Make policy, business processes and standards improvements and create new procedures as needed.
Assist the Director in completing reports to the Governor’s Office of Small, Minority and Women Business Affairs, and services as the Minority Business liaison.
Supervise the operations and staff, in the absence of the Director, including authorization/signing of contracts and procurement documents.
Required Qualifications
Education: Baccalaureate degree in Business Administration, Procurement, Finance or related degree.
Experience: Five years of progressively responsible in procurement and materials management, including two years in a supervisory capacity. Proven familiarity working with an ERP/integrated technology, including data extraction and presentation of data in a format suitable for executive decision-making is required. Strong oral/written skills and the ability to perform with a high degree of diplomacy, integrity, confidentiality and professionalism are required.
Also requires ability to work as necessary to meet critical deadlines.
Preferred Qualifications
Education: Master’s degree in Business, Accounting or Finance. Certification by a national professional purchasing organization to include CPPO, C.P.M., CPSM or CPSD.
Experience: Knowledge of the State of Maryland and University System of Maryland Procurement Code and/or experience with procurement in a University environment or general knowledge of public procurement.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply. Up to five vacancies are shown on each page in the application system, and clicking the Next link above the list leads to additional pages of vacancies.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies
The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
NAVIGATION
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save one PDF or Word document with your cover letter, resume, and any additional information you would like to have considered.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.
B - ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”
2. Education/Education History and References:
•Use the dropdown to enter your highest education level. Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”
3. How did you find out about us/how did you find out about the job?
•After you enter this information, click “Save,” then click “Next.”
4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
My Applications
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact ubhrcareers@ubalt.edu for assistance.
TO APPLY:
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
- Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
- To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
- Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.