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Administrative Assistant II

Yale Gordon College of Arts and Sciences

Vacancy Number 300325

Position Type: Regular, full-time non-exempt position with full, competitive benefits package
Opens: 08/07/13     Closes: 08/21/13

Salary: $30,305 to $38,000

The Administrative Assistant II will provide administrative and clerical assistance to the professional staff of a newly formed unit in the Dean’s Office, and customer service to students and the public.  This position would support the following positions:  Assistant Dean of Undergraduate Studies, freshmen advisors, developmental math coordinator, academic student transitions and success program coordinator, and director of writing program. This position requires a great deal of discretion and trustworthiness as it involves dealing with students, staff, and faculty.  Duties include:

Support the dean and professional staff with administrative functions including scheduling, event management, and other administrative activities:   
•    Draft correspondence
•    Prepare spreadsheets
•    Edit reports and ongoing correspondence
•    Compile and summarize information for projects and pending activities
•    Take messages
•    Respond to inquiries and requests for assistance from the public, students, and faculty
•    Represent dean and staff by interacting with officials, staff, and public
•    Ensure confidentiality of information and files
•    Provide training for office support staff

Provides clerical and administrative assistance to the dean and staff
•    Orders and maintains inventory of office supplies and blank forms
•    Arranges for and reserves rooms to house meetings and seminars
•    Drafts and/or types correspondence
•    Coordinates office maintenance and supply
•    Distributes mail
•    Maintains student and office files
•    Hires/supervises work study students
•    Archives documents electronically, including syllabi

MINIMUM QUALIFICATIONS:  Requires a high school diploma or GED and at least 3 years of experience providing administrative support. Superior communication skills, both oral and written, are essential.  First-rate computer skills are required, including advanced working knowledge of Microsoft Office applications including Word, Excel, PowerPoint and Outlook.

PREFERRED QUALIFICATIONS:  A bachelor’s degree and at least one year of work experience providing support to a key administrator. 

We appreciate your interest in the Administrative Assistant II, Yale Gordon College of Arts and Sciences vacancy.  Please review and print the information below before you visit to apply.

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The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.

Please read and print the information below before you apply, and refer to it as you enter your application.



Before you apply:

Save a single PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.

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•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
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