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Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 12/12/13 Closes: 01/06/14
Salary: $48,000 - $53,000
The Division of Enrollment Management and Student Affairs is responsible for the offices at the University that manage and support enrollment including: admission, housing, financial aid, records and registration, and enrollment research as well as for providing students’ programming and services including: student recreation and wellness, educational access, achievement and learning, community life, counseling, military and veterans’ services, student involvement, career and professional development, cross-cultural and international services and for managing the technological support for the Division.
Working closely with the Senior Vice President, the Assistant provides professional, executive level assistance to the Senior Vice President and the Enrollment Management and Student Affairs Division. Incumbent regularly handles matters of a highly confidential or sensitive nature. Primary responsibility is to support and facilitate the success of the Senior Vice President as the executive and leader of the Division of Enrollment Management and Student Affairs. The successful candidate will apply critical thinking skills and creativity to solve complex problems, while making strategically sound decisions that result in successful outcomes within the Sr. VP’s office. This is a career opportunity for the person that wants challenge and the opportunity to gain comprehensive experience for a long term career in higher education.
Supports Sr. VP in the duties, projects and assignments required to achieve goals for enrollment and the objectives that support students’ enrollment, retention and success at the University of Baltimore.
Ensures the smooth and professional operation of the Sr. VP’s office; making decisions of an administrative nature and executing those decisions and functions to completion, informing the Sr. VP of potential problems within the EMSA Division and/or concerning faculty, staff, and students.
Anticipates the Senior Vice President’s course of action when absent and facilitates problem resolution.
Interprets administrative decisions and policies while communicating directions and instructions based on authority delegated by the Sr. VP.
Assists with resolving problems, issues, or complaints brought to the attention of the Sr. VP by serving as the first point of contact, gathering appropriate information and assisting with appropriate resolution.
Ensures the Sr. VP is fully briefed before meetings; supports the Sr. VP to meet deadlines. Coordinates her schedule and provides necessary preparation, reports, appropriate materials and documents.
Reviews, edits outgoing correspondence for procedural, typographical, and grammatical accuracy with general policy and factual correctness.
Triages incoming correspondence and information, summarizing, prioritizing, and screening items to be handled personally and forwarding remainder with necessary background materials.
Creates and maintains an administrative calendar listing of deadlines for administrative responsibilities in the Sr. VP’s office; distributing assignments to AVPs and directors in the EMSA Division and ensuring notification to staff, students, and faculty.
Assists the Senior Vice President in fostering and encouraging cooperation between and among staff, faculty, and other units to enhance the efficiency and effectiveness of the EMSA Division and the University as a whole.
We are looking for the quintessential professional whose inventive nature and interpersonal style are more proactive than reactive. Abundant opportunities exist where the successful candidate’s perceptive organizational understanding and ‘read’ will result in inspired approaches to meeting the needs of a dynamic, energetic SR. VP.
Working effectively with members of the EMSA Division, academic leadership and administrative colleagues provides the successful candidate an appreciation of the challenges and rewards of working in a higher education culture. Your demonstrated ability to interact, support, and collaborate with diverse individuals and groups will test the excellence of your collaborative diplomacy and communication skills.
If you are in the market for that next great career opportunity, and are committed to challenging the status quo and creating innovative processes, cost-savings and increased efficiency and effectiveness, this is your opportunity. WE have dreams and a future of exciting possibilities. Join us in the journey.
Interested professionals will provide a cover letter and resume showing a successful background in providing administrative support and the potential to succeed as the Assistant to the Senior Vice President of Enrollment Management and Student Affairs.
A bachelor’s degree is required in addition to at least 6 years of related and progressively challenging administrative experience with demonstrated skills in maintaining the highest level of diplomacy, confidentiality and trust. Developed strategic and analytical thinking skills with an ability to solve problems and make decisions is essential in proactively planning, organizing, prioritizing and executing complicated and continuing assignments without instruction. Knowledge of and skill in using Microsoft Office Word, Excel, and Access to produce documents and maintain information is also required. Success working in higher education is preferred.
Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies
The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.
B - ENTER DATA ON THESE FOUR PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”
2. Education/Education History and References:
•Use the dropdown to enter your highest education level.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”
3. How did you find out about us/how did you find out about the job?
•After you enter this information, click “Save,” then click “Next.”
4. Online Questionnaire/Application Questionnaire: There are three questions requiring a yes or no response. After you answer these three questions, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
If you have trouble viewing our job postings or using the Candidate Gateway online resume submission process, please call Human Resources at 410.837.5410 to ask for Candidate Gateway help or e-mail firstname.lastname@example.org.
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.