Use the lists to identify which forms are needed when hiring employees or renewing contracts at UB. Links to forms are provided for all UB HR forms.
All contracts must be hand-delivered to Human Resources two weeks before the start date. Please date stamp all contracts upon delivery.
UPDATE: All I-9 Employment Eligibility Verifications will be processed by the Office of Human Resources. All new employees must complete the online I-9 form through MyUB by the end of their first day of work. They must present supporting documentation/identification within three business days.
Adjunct
Contingent I
Contingent II
Graduate Assistant
Student Assistant
College Work-Study
Adjunct
For a new adjunct, submit:
- Adjunct Faculty Contract, with appropriate signatures
- W4 form
- Employee Information Form
- Direct deposit form (optional)
- Employment Application
- Transcript
- Substance Abuse Policy Sign-Off
- Secondary Employment Form (This form is required if the employee has another State or USM/UB job.)
For a renewal adjunct,submit:
- Adjunct Faculty Contract
- Secondary Employment Form (This form is required if the employee has another State or USM/UB job.)
Contingent I
For a new contingent I, submit:
- Contingent I contract
- Request to Hire
- W4 form
- Employee Information Form
- Direct deposit form (optional)
- Substance Abuse Policy Sign-Off
- UB Application for Employment
For a renewal contingent I, submit:
- Contingent I contract
- Request to Hire, with required signatures
Contingent II
For a new contingent II, submit:
- Contingent II contract
- Request to Hire
- W4 form
- Employee Information Form
- Direct deposit form
- Substance Abuse Policy Sign-Off
- UB Application for Employment
For a renewal contingent II, submit:
Renewal Contract Letter (HR sends this renewal memo to the department)
- Obtain the employee’s signature.
- Obtain authorization signature from your department head.
- Forward the renewal letter at least 2 weeks prior to the date of the renewal.
Note: Contingent II employees are eligible for a Cost of Living Adjustment when granted by the State Legislature. Generally, these increases begin on July 1st. Renewal letters must be forwarded to HR at least 2 weeks prior to July 1st, in order to allow sufficient time for HR to set up the new pay rate and for Central Payroll to process the increase.
Graduate Assistant
For a new graduate assistant, submit:
- Graduate Assistant Contract
- Graduate Assistant Tuition Waiver Form (Send directly to the Bursar's Office, not HR)
- W4 form
- Employee Information Form
- Direct deposit form (optional)
- Substance Abuse Policy Sign-Off
For a renewal graduate assistant, submit:
Student Assistant
For a new student assistant, submit:
- Student Assistant Contract
- W4 form
- Employee Information Form
- Direct deposit form (optional)
- Substance Abuse Policy Sign-Off
For a renewal student assistant, submit:
College Work Study (CWS)
For a new college work study student, submit:
- Federal Work-Study Agreement Form
- Federal Work-Study Account Budget Codes
- Federal Work-Study Award Verification (click for instructions)
- W4 form
- Employee Information Form
- Direct deposit form (optional)
- Substance Abuse Policy Sign-Off
For a renewal college work study student, submit: