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Note: To provide adequate time to plan, promote and execute an event, a minimum of 8-12 weeks advance notice is strongly encouraged.

* indicates a required field.

Event Details

* Event coordinator/contact name:

* Phone:

* Email:

* Department:

* Event name:

* Event date:

* Event location:

* What is the purpose of your event? (check all that apply):
alumni engagement
fundraising
educational speaker/panel
networking/professional development
student recruitment
other (please describe):

* Event description and anticipated goals/outcomes:

* Audience (check all that apply):
alumni
students
faculty/staff
donors/friends
community members
other (please describe):

Event Marketing and Promotion

* Will you be requesting a contact list from Institutional Advancement for your event communications?
yes
no

* If yes, what is the criteria for your contact list? (Please be as specific as possible, i.e. alumni of a specific school or program? All or specific grad years? Geographic parameters? Alumni in a specific occupation? etc.)

* How do you plan to use this contact information? (check all that apply)
hard copy
electronic

* Do you want Institutional Advancement to help you promote your event? (When you provide us with the content, we are happy to handle the logistics; this will save you from getting bounce backs, allow us to capture any contact info. changes and update the database to maintain its accuracy.) Please check all that apply:
Buzzworthy (the monthly e-communication from the Office of Alumni Relations) - preferred method
Dedicated email blast
UB Alumni Association Facebook Page
other (please describe):

Event Fundraising, Tickets and Fees

* Is this a fundraising event?
yes
no

* If you checked "No", will a ticket need to be purchased or a fee paid to attend the event?
yes
no

* What is the cost of the ticket or the attendance fee?
$ per person
$ per couple
$ per table
$ other (please explain):

* Will you be soliciting sponsorships for this event?
yes
no
(Please refer to the guidelines for establishing sponsorship levels.)

* Has the event been approved by your department head or faculty/staff advisor?
yes
no

If yes, department head/faculty advisor's name:

* Name of office that will manage the RSVPs:

* How will registration/RSVPs for this event be handled? (check all that apply)
Phone
Email
Response card via USPS
NetCommunity (Office of Institutional Advancement)
Etix
Eventbrite
other (please describe):

Include a sample of the communication (if available, text and image if applicable). Content is:

Is there anything else Institutional Advancement should know about your event?

By submitting this form, I acknowledge that I have read and understand the Alumni Data Confidentiality terms.

For additional questions and/or assistance with completing this request form, please contact:
Office of Alumni Relations
410.837.6131
www.ubalt.edu/alumni

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Last Published 6/21/16