Microsoft Teams is a chat-based collaboration tool facilitating groups to work together and share information on a common space. The user-friendly interface features 1-to-1 chat, group chat, document collaboration, your calendar and ease of meeting scheduling, online calling, channels for focused conversations or topics, and a full library of add-on apps.
Teams can be simple, and provide an easy way to collaborate with your group, or you can customize them to provide a unique experience full of apps. It's up to you!
How do I access Microsoft Teams?Teams, along with all Office 365 applications, is accessible on the Office 365 Portal. Login using your UB credentials, with username netID@ubalt.edu. Once logged in on the O365 portal, click the waffle menu on the left side and select Teams.
You can also download a Teams client for your device for free.
How do I join or start a Team?
Start by going to the Teams icon in your app. In the upper right or lower left, depending on your app, there's a Join or Create a Team button.
- A Create a team option
- A Join a team with a code option, this is for private teams
- Any public UB teams available to join
- A search bar to search for teams (this is useful if there are a lot of public teams available)
To join a private team:
You will need either a code or have been invited by a member. When invited, you'll receive a link to click in email. The owner will need to approve your request before you can access the team.
What do I need to know if I want to Create a Team?Before creating a team, please review the videos in Setup Teams on this page. That web page also is a useful resource for video training, documentation, and tips.
- Know the type of team you want to create. The features vary slightly by team type.
- Once you're ready to share your team, setup a second owner for the team.
- Consider your team name.
- If the team is public to UB, use a friendly name that identifies the focus of the team.
- If you are setting up a team for a class, use the standard naming convention of SUBJ_NUMBER_SECTION_TERM such as ECON_200_101_1202.
- If creating a departmental team, include the department or unit's name.
Can I restrict file access in Teams?
Teams provides basic permission levels: owner, member, guest. For most functions/items, any team member will be able to access it.
The exception is a private channel. Channels are used to focus on a particular topic. By default a new channel is public to all team members. A private channel can be created with permissions to one or many group members. Any discussions, shared files, tabs or apps in a private channel are available only to the team members with access to that channel.