UBworks/NACELink Privacy and Use-of-Data Policy
The Career Center is committed to ensuring the privacy of personal users of its UBworks system.
The UBworks system is available through a partnership with NACELink to provide University of Baltimore students/alumni with job and internship listings, on-campus interview, networking opportunities, and document storage. In addition, we provide employers the opportunity to post positions and search for resumes. NACELink is a nationwide college recruiting system of the National Association of Colleges and Employers, a nonprofit professional organization for career centers and employers.
Candidate Information Collected:
UBworks/NACELink collects the following user information from registered candidates.
• Contact information, including title (Ms., Mrs., Mr.), name, address, city, state, ZIP code, country, phone number, personal Web site URL, e-mail address, and e-mail type (text or HTML).
• Educational information including degree(s) from University of Baltimore, major(s), graduation month and year, cumulative GPA, major GPA, degree(s) from other institution(s), future educational plans, name of future university, and languages.
• Employment preferences including date available for work, acceptable travel, willingness to relocate, job-search status, preferred work type, preferred job function and industry, work experience, and preferred geographic locations and country.
University of Baltimore provides a link from the Career Center Web site to NACElink. Students and alumni access NACElink directly from this link and create a personal password at the time of registration. Students and alumni input their data directly into the NACElink system. Candidates may change or correct personal information at any time. NACE and DirectEmployers have access to personal information only for the purpose of providing customer service, trouble shooting, and technical services.
Use of Personally Identifiable Candidate Information by University of Baltimore
Through UBworks/NACElink, students and alumni can view jobs, post résumés, apply for jobs, and schedule on-campus interviews. The information in a candidate's profile is used by the Career Center for job-search advising, promoting programs and services, and notifying candidates of employment opportunities. Personally identifiable information is not released to third parties.
University of Baltimore may conduct searches on résumés and candidate profiles to notify candidates of educational or employment opportunities through e-mail communications. By entering data into the UBworks/NACElink system, students and alumni may have data included in aggregate reports used for evaluation of employment activities, educational programs, reports developed for institutional studies, and salary surveys.
Neither NACElink nor DirectEmployers can use or sell individual candidate data. Unlike commercial vendors, NACElink staff cannot look at individual data—only staff of the University of Baltimore Career Center can retrieve individual candidate data.
Students and alumni should contact the Career Center if they have any concerns about the use of their information or if they want to view, correct or change their information.
Employer Access to Candidate Information
Employers using UBworks have access to student and alumni résumés for recruiting, interviewing, and hiring purposes only when candidates have specifically sent the résumé to the employer for consideration. University of Baltimore does not provide open access to candidate résumés, information, or data.
Employers can access candidate résumés in the global NACElink résumé database when candidates have elected to participate in that service. Candidates may remove their résumés from that service at any time.
Candidates with questions about the privacy practices and policies of participating employers should contact those employers directly.
Employer Information Collected
UBworks and NACElink collect the following user information from participating employers.
• Contact information including organization name, address, city, state, ZIP code, country, phone number, fax number, Web site URL, status (headquarters, branch, local office), description, industry, contact name(s), title (Ms., Mrs., Mr.), address, city, state, ZIP code, country, phone number, fax number, and e-mail address.
In addition, NACE contracts with VeriSign to verify credit card numbers when employers pay to post global vacancies on the NACElink system. VeriSign may use credit card information only for this purpose.
Use of Employer Information by University of Baltimore
The University of Baltimore Career Center uses the account profiles in UBworks/NACElink to notify employers of both recruiting services and events and to market the university and its students. Employers may receive e-mails, e-newsletters, or hard-copy mailings from the Career Center.
The name, phone number, and e-mail address of an individual employer contact are not released to University of Baltimore candidates unless the contact has visited campus as an on-campus interviewing recruiter, has associated his or her name with a current job posting, or has specifically requested us to do so. Corporate information for the organization including addresses, telephone numbers, and e-mail addresses may be made available to candidates at the Career Center's discretion and according to current program and recruiting needs.
Contact information for employers may be shared with approved Career Center partners to solicit support for Career Center programs and publications, such as The Job Search or Career Planning and Internships. Employers not wanting to be solicited in this fashion should contact the Career Center.
Internet Protocol (IP) Addresses and Cookies
Candidate IP addresses are logged when candidates enter the UBworks/NACElink site to collectively monitor users on the site. Such data are used only anonymously and in the aggregate. IP addresses are never used to identify individual users' information.
UBworks/NACElink sets a cookie while candidates are using the site. Once users log out of the site or close the browser window, these session cookies are deleted.
Personally identifiable information is protected both on- and offline. Student, alumni, and employer data are password protected. All personally identifiable information collected is stored on limited-access servers. Data are stored and secured on a SQL server at Direct Employers Association and replicated to NACE servers, which are also secure. NACElink has technical, administrative, and physical security measures and safeguards in place to protect against the loss, misuse, or alteration of information under NACE's control.
Screening of Employment Opportunities
Employment vacancies reported directly to University of Baltimore are screened for completeness, accuracy, and appropriateness for University of Baltimore candidates. Vacancies must also meet standards for minimum wage requirements and identification of the employing organization (in the case of third-party recruiting firms).
Other vacancies posted on the global NACElink system may or may not be reviewed before posting. Candidates are urged to thoroughly review job postings and use caution and common sense when applying. Do not disclose social security numbers, credit card information, or bank account numbers to prospective employers.
Links to Other Sites
UBworks/NACElink contains links to other Web sites, such as employer sites and job-seeker sites. These links are provided solely as a convenience to you and not as an endorsement by the University of Baltimore Career Center or NACE of the contents on such third-party Web sites. University of Baltimore and NACE are not responsible for the content of linked third-party sites and do not make any representations about the content or accuracy of their materials. If you decide to access linked third-party Web sites, you do so at your own risk.
Questions or Inquiries