UB hires two types of adjunct faculty to provide teaching services to our students:
The following procedures are to facilitate the hiring process for adjunct faculty.
The School of Law, the Merrick School of Business, the Gordon College of Liberal Arts, and the Academic Resource Center (ARC) are normally the hiring departments for adjunct faculty and are responsible for submission of contracts and required paperwork according to the annual schedules prepared by the Office of Human Resources (HR).
Each school and ARC are responsible for developing written standards for academic degrees or professional certifications and professional experience that are required for adjunct faculty who teach in their areas. The standards may vary depending on the level of courses to be taught. The standards must be approved by the provost. A copy will be forwarded to HR.
Salary ranges for each rank shall be established by the deans and ARC director for the academic year (including the summer following). Criteria used when establishing rank (e.g., regular tenured faculty, long-term returning adjuncts, etc.), along with the effective salary range, must be approved by the provost by August 1 of each year. The Office of the Provost will forward a copy of the approved criteria and salary range to HR. If no requests to adjust rank standards or salary ranges are received by August 1, the most recent one(s) on file will remain in effect for the next year, and contracts will be reviewed on that basis.
The departments are responsible for ascertaining that the adjunct faculty member being hired is within the course limits set in the Adjunct Faculty Policy. A contract submitted that exceeds the limitations must include an exception request form signed by the appropriate dean and/or vice president. The exception form is required if a full-time UB employee ( including full-time faculty) is teaching more than one course per semester on an overload basis. The exception request must be completed and approved in advance, with a signed copy attached to the adjunct contract when it is sent to Office of Human Resources for processing.The Dean or Head of the hiring unit must sign the form, acknowledging justification for exception as submitted. The Dean (for faculty) or the Vice President (for staff) under whom the full-time employee is working must sign the form, authorizing the employee to teach over the one-course limit. Each hiring unit is required to maintain a list of exceptions each semester.
The State’s Central Payroll Office has established different pay dates for regular UB employees teaching on an adjunct contract and for regular adjuncts, who are normally paid on the contractual payroll cycle. All of the dates appear on the Adjunct Pay Schedule.
For contracts received on schedule, payments will be made according to the established Adjunct Pay Schedule:
Contracts submitted to HR late may result in delayed payments. For example, the first paycheck may not be available until the normal second or third scheduled pay date. The initiating departments are expected to inform the affected adjuncts if payments will be delayed.
At the beginning of each semester, HR will provide each dean (or designee) and ARC with a listing of all adjuncts who are scheduled to receive payments. The dean (or designee) and ARC must review the listing to ensure that all contracts have been set up on schedule and must confirm this with HR no later than seven (7) days after receipt of the list. The method of correspondence will be via E-mail.
If a course is canceled, the dean (or designee) and/or ARC must give HR notice in a timely manner so that payments can be stopped.