Phone Information
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Although e-mail and web-based communications have grown in popularity, telephones continue to serve as the primary method of communication for the workplace. The Office of Technology Services supports this need with high-quality voice and data services designed for the UB campus. You can read about available phone services on this page. We have compiled information about phone costs, changing features, and using the phone and voice mail. If you need assistance, please contact the OTS Call Center. |
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About the Phones
IP phones are the standard office phone at UB. Their connection goes through the Internet. Each IP phone needs to connect to UB network jack. It can share the jack used for your computer's network connection. There are three models available:
- Nortel IP Phone 1120E: standard model
- Nortel IP Phone 1140E: provides more features and lines than 1120E
- Nortel IP Phone 1150E: model for help desk environments
Analog phones are allowed only in special circumstances. Analog lines are used only for fax machines, older Polycom conference phone models, internal-only lines, emergency phones, and panic buttons.
Polycom Speakerphones are used for conference calls. IP Polycom sets are the standard conference phone on campus, providing better voice clarity than analog. You can purchase an IP Polycom or reserve one for a single-use through the OTS Call Center. If necessary, you can use a Nortel 1100 series as a conference speakerphone for up to 3 participants.
Phone & Line Installations
This section addresses processes and charges incurred when activating a new phone line and obtaining a new phone. Click here if you need information about moving a phone to a location with an existing connection, as in the case of swapping an office.
The installation of a new phone may require a new cable, jack, license, and equipment, depending on what was previously installed in the new phone's location.
You are encouraged to contact OTS well in advance of any office moves or construction. Working with us ahead of time will ensure your phones and computers will be online as soon as possible after your move.
The price chart below provides the itemized list of charges for activation, cabling, and phone sets. The final cost of a new installation will depend on the location and type of activation. You can request an estimate before ordering the work. Before you make the call or send an e-mail request, you’ll want think about these questions:
- Do you need a phone or do you already have a phone available for that location?
- Will the new phone be analog or an IP phone? What’s the difference?
- Is there an available jack in that area?
- Is there a jack located close to where the phone will be or will you need a longer cable or a new jack?
- Is the line active?
Costs
Service
Cost
Service Activation
IP Phone License
$325.00
IP Phone: Line & Network Jack Activation
$475.00
Analog Line Activation for Faxing
$305.00
Analog Line Activation (non-fax)
$195.00
Network Jack Activation
$150.00
Cabling
Cable installation (Duplex Wire Pull)
$438.00
Cable installation (Quad Wire Pull)
$751.00
Phone Sets
Nortel IP phone 1120E*
$240.00
Nortel IP Phone 1140E*
$350.00
Nortel IP Expansion Module for IP phone*
$100.00
Help Desk IP phone (1150E) **
$370.00
IP Polycom
$875.00
Analog wall phone
$60.00
*Nortel IP Phones come with a one year warranty.
** Help Desk IP phones require a separate purchase of headphones. Headphones can be purchased directly from a certified vendor, such as Plantronics.
Moving a Phone
Moving a phone from one office or building into another with an active jack is generally straightforward. If the jack in your new location has been activated for a phone line, that jack will be available for your use without additional fees. You may find the new office is not setup with the proper cabling or your phone license cannot be moved with you. Phone licenses usually are purchased by a department. If you are moving into a different department or unit, you may need a new phone license. OTS can help you determine what you'll need for the move.
At least 7 days prior to your move, contact the OTS Call Center to update your location.
Monthly Phone Bills & Charges
Departments are billed for outbound calls at the rates listed below. Verizon bills the University monthly. The Verizon bills are processed by OTS, who determines which charges each department has incurred. Those parsed bills are then distributed to the departments.
- Billing cycles run from the first of the month to the last of the month.
- Departments are sent their bill a month after the Verizon billing cycle. For example, charges incurred from May 1-May 31 would be posted at the beginning of July.
- A monthly phone bill will not include charges from service and line activations. Those charges are handled with their own interdepartmental billing form.
Rates are subject to change based on vendor contract.
Calls made to
Charge per Call
Local Calls (Baltimore & Vicinity)
$0.11 per call
All other calls within Maryland
$0.07 per min
Long distance calls within the U.S.
$0.06 per min
International Calls
Varies by country
411 calls in Maryland
$0.95 per call
411 calls outside of Maryland
$1.50 per call
Blackberry Information & Mobile Devices
A staff member’s Blackberry phone can be configured to connect with UB's e-mail server. Before contacting OTS to request this setup, you will:
- Handle data activation services through you provider for voice
- Have a Blackberry Enterprise Service plan
Note: We recommend that you sign up for an unlimited data service.
Fees
A onetime activation fee of $75.00 is required at the time of setup. An annual maintenance and subscription fee of $25.00 will be charged.
iPhones and Windows Mobile devices can be configured to connect to UB e-mail. More details.
Panic Buttons
Panic buttons can be installed upon receiving permission from Public Safety. They require an analog line. Requests for panic buttons must first be approved by Public Safety before OTS will install one. Call Public Safety for more information at (410) 837-5520.
Accessories
Optional equipment such as headphones or longer cords for the handset can be purchased directly from vendors. Plantronics provides a variety of phone accessories.