Human Resources Procedures for hiring student assistants
University of Baltimore Administrative Offices
- Identify appropriate wage rate. These rates will be evaluated and established yearly by the Office of Human Resources in conjunction with the Provost's office.
- If recruitment is necessary, contact the Office of Human Resources, Career Services, post a notice, and/or announce the opportunity on UB's E-Mail.
- Interview and select student employees.
- Complete personnel forms:
- Student Assistant Employment Agreement
- I-9 Form (attache copies of proof of identity)
- Tax withholding (W-4) document
- Substance Abuse Policy Acknowledgement
- Obtain appropriate signatures. If your student is an international student, agreement MUST be signed by the International Student Advisor.
- Review completed forms. Contracts will not be processed if any form is incomplete.
- Submit forms a minimum of three weeks in advance of the contract start date to avoid late payments to your student. Salary advances will NOT be issued if the contract is not received three weeks in advance.
- Advise the student that:
- biweekly timesheets must be submitted to receive pay;
- they are responsible for reporting in writing to HR if they no longer meet the criteria for FICA exemption.
Student Classification
Classification
Minimum Hourly Rate
Maximum Hourly Rate
Description
Student Asst.
$8.00
$11.00
Clerical (filing, answering phones, light typing, etc.)
Research/Lab Asst.
$8.00
$14.00
Technical (computer lab assistant, end user support, running statistical reports)
Special Projects Asst.
$8.00
$15.00
Research assistant (performs study collection and/or maintenance, analyzes data)