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Comptroller
Office of the Comptroller
Vacancy number 301337
Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 03/15/23 Closes: Open Until Filled
Salary: Commensurate with qualifications
• excellent tuition remission benefits
• outstanding health benefits plans and rates
• at least 11 paid holidays each year
• 40 days of annual, personal, and sick leave each year, including 20+ annual leave days
• great retirement plans
Serving in Financial Planning and Operations within the Division of Administration and Finance, the Comptroller position provides managerial leadership and oversight for the offices of the Comptroller. This position provides expertise over the daily operations and management of institutional accounting and related reporting. The key position responsibilities include ensuring compliance with all applicable Federal, State of Maryland and University System of Maryland (USM) regulations and policies related to financial accounting and reporting. Manages accounting operations, including general ledger, grants accounting, payroll, accounts payable, non-student accounts receivable, financial reporting, and auxiliary services accounting. Recommends financial policies and procedures which align and support the University’s strategic priorities, while maintaining responsible fiscal management. Ensures the unit consistently performs with a high level of customer focus, service, diplomacy, confidentiality and trust. Provides direct operational management and oversight to the Assistant Comptroller and AP Manager.
We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your required cover letter and resume as one document (please make the file name short and without spaces or special characters) and attach it in the resume location. To apply, visit http://www.ubalt.edu/candidate_gateway/erecruit.html. Additional instructions below.
Key Functions/Responsibilities/Tasks:
Management & Supervision of team - Provide direct operational leadership to 2 positions (Assistant Comptroller and AP manager) and control the associated departmental expenditure budget. Specific oversight includes accounts payable, accounts receivables, grants accounting, federal draw downs, payroll, reconciliations, and monthly and yearly closing. Manage five local bank accounts. Supervise unrestricted fiscal spending to ensure sufficient financial controls to safeguard institutional funds while allowing the institution to accomplish its programmatic mission. Coach, train and motivate staff; create and promote a positive work environment; manage employee relations; manage the workflow and prioritization of projects and measure the performance of the division and staff; evaluate work and make effective recommendations and provide constructive feedback. In partnership with the University Budget Office recommend financial goals, policies, and procedures which align with and support strategic priorities, while maintaining responsible fiscal management. In partnership with the University Budget Office implement financial goals, objectives, and priorities ensuring accountability and compliance with all current and applicable state laws, USM policies and procedures, rules and regulations.
Financial leadership - Strategy, Analysis & Metrics - Ensure the accurate and timely processing of accounting and student account transactions. Ensure all transactions comply with Federal, State of Maryland and USM policies, regulations and generally accepted accounting practices. Recommend improvements to existing fiscal management practices, improve procedures and introduce best practices. Extract, develop and analyze data from institutional databases, systems and tools to satisfy internal and external requests, financial analyses and reports.
Prepare required reports and surveys required by regulatory agencies (i.e. such as IPEDS and FISAP). Responsible for the development and submission of the interim and annual financial statements, financial metrics and other reports to external entities. Monthly and year end activities and reporting (i.e. ad hoc analysis associated with financial statements, external reporting, reconciliation, UB Foundation billing and indirect cost entries for 40xx departments.
Data integrity/ownership/systems - Serve as the business owner for technology, data tools and systems used for modeling and reporting. Ensure continuous development of data and reporting skills of the team including module and enhancement user documentation, test scripts and data extraction. Foster the use of information systems and technology to maximize efficiencies and effectiveness of data in support of decision-making. Recommend emerging information technology solutions and training in support of fiscal business intelligence. Serve as the subject matter expert and business owner for all financial system upgrades and enhancements. Responsible for all required testing, development and maintenance of testing scripts, serve as subject matter expert for payroll, general ledger and accounts receivable modules (PeopleSoft). Provide data and reporting expertise to the user community.
Audit and Stewardship - Manage all aspects of internal and external audits and reviews including follow-up responses and corrective actions. Continuously review University controls, established policies and procedures which mitigate risk and ensure compliance. Perform internal audits and reviews as needed. Provide leadership to institutional business and financial managers. Actively collaborate with financial managers in the management of their operating budgets; operational revenue and expenses, introduce best practices and training to strengthen them as financial stewards. Serve on, or support shared governance, strategy planning and recruitment committees and taskforces.
Required Education:
Bachelor’s degree in Accounting, Business Management, Finance or Economics. CPA or CPA candidacy required.
Required Experience:
Seven years related accounting experience, with five years of progressive management and direct supervision and three in a financial and business setting within a college/university or comparable organization. Demonstrated ability to think strategically, analytically and to apply financial tools in the analysis of data is essential. Proven familiarity working with an ERP/integrated technology, including data extraction and presentation of data in a format suitable for executive decision making is required. Strong oral/written skills and the ability to perform with a high degree of diplomacy, confidentiality and professionalism are required.
Preferred Education:
MBA or master’s degree in accounting, finance or information systems.
Preferred Experience:
Experience with PeopleSoft Finance, Student Finance and/or Human Capital Management modules in a public higher education environment.
Required Knowledge, Skills and Abilities:
The successful candidate will have advanced understanding, experience, sills and qualities listed below:
• Knowledge of GAAP and GASB changes and the ability to explain them to non-financial colleagues.
• Knowledge of University System of Maryland (USM), Board of Regents (BOR), State of Maryland (SOM) and Federals laws, policies, and procedures pertaining to the operation of public universities, non-profits business entities and sponsored research and grants management.
• Abilities to establish goals, structures and processes which align with the institution’s long-term strategic plan and vision and short-term priorities.
• Leadership, coaching and teambuilding skills to strengthen and cultivate relations with the Comptroller’s staff, Financial Operations peers, institutional finance managers and USM colleagues.
• Effective operational, management and analytical skills and the ability to problem solve and make sound recommendations.
• Proven applicable experience working in and extracting data from an Enterprise Resources Planning system, business analytics or other relevant system application or software.
• The ability to influence and lead others outside of reporting lines to achieve common goals and deadlines.
• The ability to present (orally or in writing) complex financial issues to non-financial constituents.
• The ability to provide clear and concise analysis and summaries of financial data, respond effectively to questions and prepare material in response to inquiries.
• The ability to perform professionally employing inherent customer services strategies, exercising judgment, discretion, confidentiality and leading by example.
The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your required cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UBalt Vacancies
The Candidate Gateway system serves as your connection to The University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UBalt’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
NAVIGATION
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save one PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.
B - ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”
2. Education/Education History and References:
•Use the dropdown to enter your highest education level. Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”
3. How did you find out about us/how did you find out about the job?
•After you enter this information, click “Save,” then click “Next.”
4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
My Applications
Thank you for your interest in employment at The University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact ubhrcareers@ubalt.edu for assistance.
TO APPLY:
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UBalt and current employees) with login and password for MyUBalt: use the internal applicant link, log into MyUBalt, then click the “View or Apply for Job Positions” link on the left.
http://www.ubalt.edu/hr
•Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
•To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
•Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.
The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.