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Contracts and Grants Administrator
Office of Sponsored Research
Vacancy Number 300864
Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 05/24/18 Closes: 07/31/18
Salary: Commensurate with qualifications
In July 2018, we stopped accepting applications for this vacancy and removed it from our current vacancies website.
Position was open until filled, and applications received by Monday, July 9, 2018 received priority consideration.
Within the Office of the Provost, the Office of Sponsored Research (OSR) is the office of record for all grants and contracts between external sponsors of academic projects and University faculty and staff. It is also the office responsible for the protection of human subjects participating in research projects, including class projects and those funded by grants and contracts. Sponsored Research manages a portfolio of over $10M per year in external grants and contracts, as well as another $500k in state appropriations and donor funds. Under the supervision of the Assistant Provost for Sponsored Research, the incumbent develops and implements strategies supporting sponsored research activity at UB. This includes both pre- and post-award responsibilities, such as identifying funding opportunities, proposal budget development, negotiating awards, monitoring of compliance, effort reporting, processing procurement transactions, personnel actions, invoicing and collections, and providing administrative and closeout support to our research efforts. The position also assists in the oversight of the human subjects research application process through the Institutional Review Board (IRB) and the financial management of several departments within the Office of the Provost. We look forward to receiving your electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your cover letter and resume as one document and attach it in the resume location.
Key Responsibilities:
Oversee the development and submission of grant proposals: review faculty-initiated proposals and grant documentation for completeness and compliance with UB, Maryland and Federal policies and regulations; assist in the coordination of institutional proposals, varying in scope and complexity; maintain grant files for completeness and compliance, performing the necessary follow-up.
Review and negotiate the terms of grants and contracts: independently communicate with sponsors during the negotiation phase; make approval recommendations to the Assistant Provost where the amount exceeds signature authority, including referrals to the Attorney General’s office.
Coordinate and staff all activities of the Institutional Review Board (IRB): preliminary review of human subjects research proposal and referral to IRB; coordinate bi-annual selection and appointment of members, schedule and staff monthly meetings and record the official minutes in Kuali Protocols.
Generate and track invoices and financial reports: reconcile expenses and invoice projects; monitor financial activity to ensure compliance with federal, state and sponsor regulations; provide regular financial reports to PIs; track unpaid invoices and issue dunning notices to sponsors, in accordance with CCR and State of Maryland regulations; refer delinquent sponsors to the Office of the Bursar for appropriate action.
Manage procurement transactions: for both internal and external grants, as well as Office of the Provost departments, including allocation and approval of purchase requisitions, receipts and purchasing card expenditures; approve grant-funded procurement transactions over the micro-purchase threshold, including payments to sub recipients; assist the Assistant Provost in the management and implementation of internal grant programs.
Coordinate personnel actions: approve contingent and student employment contracts and collect all required forms; request and modify positions; identify funds to support positions; time tracking for budget compliance; maintain effort-reporting systems and coordinate accurate and timely completion of effort reports.
Manage budgets for the Office of the Provost: for state appropriations, self-support and donor funds, works with Office of the Provost executive staff to establish budget priorities; monitor and analyze departmental activities; perform budget transfers as appropriate; provide regular financial reports to executive staff and program directors.
Monitor sponsored research activity for internal and external reporting: assist the Assistant Provost in the completion of annual reporting requirements of the Office of the Provost, University System of Maryland, Department of Budget and Management, and Office of Legislative Services; maintain and ensure data quality in Kuali Proposal Development and Award modules.
Education: Baccalaureate degree in Accounting, Finance, Business, Research Administration or related fields/disciplines is required. Certified Research Administrator is preferred.
Experience: Three years of progressively responsible experience working with contracts, grants and/or compliance related environments is required. Experience in an academic research administration setting and knowledge of electronic research administration systems and/or PeopleSoft is preferred.
Required Knowledge, Skills and Abilities: Working knowledge of federal regulations relating to federal grants and contracts (Uniform Guidance, 2 CFR 200). Excellent communication, organization and customer service skills. Proficiency in the MS Office suite, including Access and Excel. Ability to manage multiple projects and deadlines simultaneously.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies
The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
NAVIGATION
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save a single PDF or Word file with your cover letter and resume.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with your cover letter and resume.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.
B - ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”
2. Education/Education History and References:
•Use the dropdown to enter your highest education level. Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”
3. How did you find out about us/how did you find out about the job?
•After you enter this information, click “Save,” then click “Next.”
4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
My Applications
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact ubhrcareers@ubalt.edu for assistance.
TO APPLY:
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
- Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
- To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
- Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.