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Assistant Director of Facilities Management
Vacancy Number 301114
Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 02/05/21 Closes: 03/11/21
Salary: Commensurate with qualifications
This position reports to the Director of Facilities Management and is responsible for all physical plant operations in the absence of the incumbent. The primary responsibilities are coordination of administrative functions associated with supporting & managing departmental operations. Physical plant operational personnel include mechanical, electrical, plumbing (MEP), painting, carpentry, locksmith, shipping & receiving, housekeeping, recycling, and groundskeeping. The Assistant Director of Facilities Management manages departmental operational personnel & contractual support, oversee life safety systems conformance, supports physical plant managers & supervisors, and provide other duties as appropriate. The Assistant Director of Facilities Management will work to implement reliable & efficient building operations, energy saving measures, evaluate environmental factors, and provide technical support of campus operations. This position interacts with internal clients and external contractors for diagnostics, planning, implementing and oversight of repair & maintenance (R&M), environmental hazard remediation assignments, and facility renewal projects.
Because this position is essential, it requires the ability to work when the university is declared closed and when urgent conditions warrant.
We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your required cover letter and resume as one document and attach it in the resume location.
The position of Assistant Director of Facilities Management requires technical expertise and professional demeanor to effectively handle building operations, emergencies, environmental investigations, planned equipment preventive maintenance, and other tasks as required. The position is responsible for providing technical direction and support of physical plant operational staff for maintenance of buildings and related equipment on campus. This position also promotes the value of diversity, safety, and environmental consciousness in the workplace.
Plans, supervises, and coordinates, either directly or in conjunction with area managers, physical plant staff work assignments and activities. Responds to inquiries and complaints from the user departments and internal customers. Schedules and coordinates operational activities with the user departments and internal customers and provides technical expertise and guidance to staff. Provides training to staff in work methods and safety practices and recommends areas for individual training and development. Performs assigned staff performance evaluations, disciplinary action, and hiring.
Evaluates and inspects work progress for quality control and triages staff response for normal operational and emergency needs and determine level of response required. Investigates environmental workplace hazard requests and prepares documentation reports of inspections. When required, makes determination for when to contact certified industrial hygienist (CIH) and coordinates those site visitations for testing, remediation, resulting documentation, and follow up of recommendations. Ensures compliance with projected results, code & regulatory requirements, and campus standards & specifications are met.
Develops and coordinates the computerized maintenance management (CMMS), currently SchoolDude, program for work request assignments (WO) and preventative maintenance (PM) management. Ensures timely completion of PM’s and WO’s, runs key performance indicator (KPI) reports, evaluates & adjusts existing PM’s, and develops new PM’s to assure a robust and accurate PM program. Identifies and tracks deferred maintenance, plans for equipment renewal, performs life-cycle evaluation, and asset management. Examines operational equipment and work sites to verify safe and efficient operation of equipment. Schedules and coordinates utility outages, building system shutdowns, and other operational interruptions affecting internal customers and surrounding community
Responsible for building automation system (BAS); this includes, but not limited to, BAS front end, field controllers, and sensors. Manages BAS maintenance contract.
Prepares documentation related to purchasing and projects; recommends and supervises vendors’ project work as assigned.
In the absence of the departmental director, acts as department head to meet the demands and needs of physical plant. Performs other work and assignments as deemed necessary to support departmental operations. Ability to respond to off hour emergencies and call-in requirements. Works when special administrative leave is granted (university closed) and extended hours as required. Respond and assist with snow removal and inclement weather events.
Education: Bachelor’s degree in one of the following disciplines: business, construction/facilities management, or related discipline.
Experience: Five years of progressively responsible experience in one of the following disciplines: commercial construction, commercial building management, or a technical specialization. This experience should include 4-5 years of direct supervisory experience.
Background check required.
This is an essential position and requires the ability to work when the university is declared closed and when urgent conditions warrant.
• Certification in Construction Management or Environmental Health & Safety (EHS)
• Trades license in related MEP disciplinary field
• APPA certified educational professional (CEFP) or enrolled in APPA program.
Experience: Maintenance experience in higher educational setting. Building electronic controls & automation systems experience (BAS).
Required Knowledge, Skills, and Abilities
• Commercial building mechanical, electrical, plumbing (MEP) systems and building electronics & automation controls (BAS)
• Commercial lighting systems and controllers
• Commercial building equipment operation (chillers, AHU’s, boilers, pumps, etc.)
• Relevant regulations regarding MEP trades & environmental hygiene (such as OSHA & ADA , environmental hazard remediation regulations)
• Environmental hazards (water & mold, indoor air quality (IAQ), asbestos) and remediation protocols
• Facility renewal and project documentation (RFP. RFQ, COM, AIA doc’s, PO’s, etc..)
• Computer software MS Office, CMMS, and spreadsheet development
• Continuously seeking to improve the quality of services and processes
• Liaising with external agencies, campuses, or other high-level contacts
• Read, interpret, and work from blueprints, drawings, schematics, and specifications.
• Address multiple tasks and contingencies
• Manage and develop trades staff
• Effectively communicate and negotiate with a broad range of internal and external individuals or agency representatives
• Read and understand manufacturer's recommendations regarding scheduled and preventive maintenance, servicing, and operation.
• Prepare written reports and to communicate effectively both orally and in writing
• Prioritize work, analyze, and interpret facts, and make sound judgements
• Work in hazardous or irritating environments, confined spaces and adverse weather or temperature conditions
• Work at heights up to 35 feet and to work off ladders and aerial lifts
• Manipulate heavy equipment, tools and supplies and/or exert force up to 70 pounds
• Work in, on, around, over and under fixed equipment and machinery
• Promote positive workplace culture through development and motivation of employees
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your required cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies
The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save one PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
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1. Current and Prior Employment/Work Experience:
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4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
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Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
If you have trouble viewing our job postings or applying for the vacancy, contact email@example.com for assistance.
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
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UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
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- Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution. The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.