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Center for Drug Policy and Prevention
Vacancy Number 301117
Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 02/10/21 Closes: 02/24/21
Salary: $50,000 - $60,000
The Business Specialist is responsible for helping to manage and coordinate all aspects of accounting for the Center for Drug Policy and Prevention (CDPP). This individual will be required to conduct high-level analysis of revenue, credit, expenses and overhead. He or she will assist the Associate Deputy Director/Chief Financial Officer in the fiscal management duties of the High Intensity Drug Trafficking Area (HIDTA) grant from the Office of National Drug Control Policy (ONDCP) totaling over $15 million a year. The Business Specialist will help senior management to make critical decisions about funding and expense management.
We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your required cover letter and resume as one document and attach it in the resume location.
Prepare Department monthly grant ledger account reconciliation for the W/B HIDTA grant.
Accurately manage automated funding source fiscal database and in-house fiscal database to ensure data is correct for use in preparing fiscal reports for funding agencies, budget modification requests, and extension requests for the Associate Deputy Director.
Certify that all travel reimbursements meet the HIDTA program policy guidance, ONDCP regulations, and fiduciary regulations. Arrange travel for HIDTA employees.
Ensure all procurements are processed in accordance with policies and procedures of the fiduciary i.e., requesting bid when required, processing invoices, creating purchase orders and sole source justifications.
Certify that all reimbursement requests for overtime and vehicles are accurate and meet the HIDTA program policy guidance and ONDCP regulations.
Track all overtime for federal accountability to ensure no officer goes over GS 12 Step 1 and maintain the automated database for auditing purposes.
Conduct random audits/reviews with the Associate Deputy Director/Chief Financial Officer to ensure compliance by all agencies receiving HIDTA funding.
Required Education and Experience: Baccalaureate degree in Accounting, Finance, Business or other related field. Three years of progressively responsible experience in accounting, bookkeeping, budgeting, financial analysis.
Required Knowledge, Skills and Abilities: Working knowledge of accounting practices and principles; understanding of ONDCP, HIDTA, and fiduciaries’ financial guidelines; well organized; ability to multitask and meet deadlines; strong PC skills including proficiency in Excel, PowerPoint and Non-Profit QuickBooks; ability to establish priorities and accomplish multiple tasks with minimal supervision; strong interpersonal (verbal and written) communication skills; strong work ethic and team player; high degree of professionalism; ability to deal sensitively with confidential material; and experience in law enforcement administration and accounting.
Requires a comprehensive attention to detail and the ability to be able to understand and implement all the financial guidelines as it pertains to the HIDTA award(s). Role has a major focus on assisting with preparation of monthly financial statements, manage office related duties, and prepare a variety of complex correspondence, memoranda and reports. A thorough knowledge of the fiscal processes for all fiduciaries is required. Must be able to cover all aspects of bookkeeping including accounts payable, accounts receivable, bank reconciliations, payroll, general ledger reconciliations. Must have ability and willingness to undertake a variety of accounting tasks, as is the ability to work autonomously. This position works closely with the Associate Deputy Director and Deputy Finance Manager to ensure the needs of the Center for Drug Policy and Prevention are met, such as addressing physical needs, providing quality assurance and records management assistance, and acts as liaison between Law Enforcement and Finance Unit.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your required cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies
The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save one PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
B - ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
2. Education/Education History and References:
•Use the dropdown to enter your highest education level. Entering this information is required.
3. How did you find out about us/how did you find out about the job?
•After you enter this information, click “Save,” then click “Next.”
4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution. The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.