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Program Services Specialist
Center for Drug Policy and Prevention
Vacancy Number 301118
Position Type: Regular, full-time non-exempt position with full, competitive benefits package
Opens: 02/12/21 Closes: 03/02/21
Salary: $42,486 - $56,275
*** Due to the nature of work, this individual must be able to secure a Secret level government-issued security clearance. ***
The Program Services Specialist in the Center for Drug Policy and Prevention (CDPP) will perform skilled clerical work and provide general administrative support to the law enforcement initiative supervisor. The individual will be responsible for assisting with maintaining financial and investigative records and facilitating communication among initiatives. We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your required cover letter and resume as one document and attach it in the resume location.
Administrative/Operational Support: Track task force officer vehicle and overtime. Oversee accountability with the Group Supervisor to ensure no officer goes over the GS 12 Step 1 for federal overtime reimbursement. Ensure timekeeping records of all Task Force Officers assigned to the group. Oversee the day to day operation of the initiative. To include but no limited to ordering supplies, answering phones and typing correspondence. Work with the Technical Support Unit to ensure all requests to purchase equipment, supplies and or services all meet the fiduciary, High Intensity Drug Trafficking Area (HIDTA) and participating agency guidelines. Coordinate Travel and reimbursement arrangements.
Collect and process case statistics and data using DEA and HIDTA programming systems such as CAST, NADDIS, IMPACT, Case Explorer and PMP.
Prepare and review sensitive information and reports within the sponsoring agency as well as other law enforcement groups and the states attorney office.
Responsible for serving as liaison between local, State and Federal Participating Law Enforcement agencies and other duties as assigned.
Required Education and Experience: High School Diploma or GED. Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and/or personnel work. Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.Law enforcement administrative experience preferred.
Knowledge Required for Performance of the Work: Working knowledge of policies and procedures for HIDTA and Law Enforcement agencies. Be computer literate, have good written and oral communication skills. Proficient organization skills.
Specific Skills Required for Performance of the Work: Experience in Law Enforcement Administration. Be able to obtain and maintain a security clearance. Have ability to multi-task. The employee must have strong organizational skills and the ability to handle time sensitive assignments. The employee must be able to take the guidelines listed below and apply them to the daily operations of the HIDTA program
Physical Demands/Work Environment: Employee works in and office environment and must be able to do light lifting as it pertains to files, supplies, etc.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your required cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies
The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save one PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.
B - ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”
2. Education/Education History and References:
•Use the dropdown to enter your highest education level. Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”
3. How did you find out about us/how did you find out about the job?
•After you enter this information, click “Save,” then click “Next.”
4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
If you have trouble viewing our job postings or applying for the vacancy, contact email@example.com for assistance.
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
- Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
- To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
- Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution. The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.