Active alumni engagement not only boosts the value we provide to UBalt graduates, it provides the campus community—especially current students—with invaluable resources and experience. Let us help you put this network to use.
Our toolkit can effectively steer a variety of projects to help you engage alumni within your school, division, program or group.
To start engaging UBalt alumni in support of student success, use these resources or contact a member of the Alumni Relations team at alumni@ubalt.edu to partner with us.
EVENTS
The Office of Alumni Relations brings years of on- and off-campus event experience to the University community. Our goal is to create a highly interactive environment for alumni, which includes supplemental support of your alumni engagement activities.
Our office can partner with your unit to support your event goals by providing:
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Event Consultation
Advise on best practices and available resources based on scope of event.
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Promotion
Promote your event via Alumni web portals, including alumni event calendar and learning consortium and social media; and, when appropriate, other University channels. (Subject to schedule and space availability.)
Please email Kelley Chase, Director of Alumni Relations, at kchase@ubalt.edu to have events considered for placement in the Alumni Event Calendar.
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Communication
Facilitate event announcement, invitations and RSVPs.
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Online Registration
Create an online registration form, manage registration lists and fees, and support event follow-up.
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Attendee Gifts
Provide a small gift for your alumni guests. (Subject to budget and availability.)
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Sponsorship
The Alumni Relations Sponsorship Program provides supplemental funding to campus partners planning events and programs that align with the University's alumni engagement and fundraising goals. (Subject to budget and availability.)
To collaborate on a custom event support package, contact our team at alumni@ubalt.edu.
COMMUNICATIONS
In order to foster healthy relationships with our graduates, The University of Baltimore aims to communicate strategically with alumni by carefully considering the timing, frequency and mode of communication. All communication is based on a centralized alumni and donor database, which tracks and manages contact information and communication preferences, and must be coordinated directly through the Office of Alumni Relations.
Connect with Alumni through:
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Targeted Emails
Please use the Alumni Communications Request Form for all broadcast email requests.
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Alumni E-Newsletter
To be included in our monthly Buzzworthy eNewsletter communications to alumni, please email your submissions to alumni@ubalt.edu.
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UBalt Magazine
To pitch a story for consideration in The University of Baltimore Magazine, please email your submission to Anna Russell, Advancement Communications Administrator, at arussell@ubalt.edu.
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Alumni Events Calendar
Please email Kelley Chase, Director of Alumni Relations, at kchase@ubalt.edu to have events considered for placement in the Alumni Events Calendar.
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Social Media
To have events or stories considered for promotion on our alumni social media channels, email them to alumni@ubalt.edu. All submissions must adhere to UBalt Social Media Guidelines. Please also feel free to tag us in your posts @ubaltalumni on Facebook and Instagram.
VOLUNTEERS
The Office of Alumni Relations can support your office by supplement your efforts to recruit and track alumni volunteers, as well as facilitate stewardship to enhance their engagement.
I Am Seeking Alumni Volunteers
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Recruitment Support
The Office of Alumni Relations has established a network of alumni volunteers interested in various opportunities to support the University. To request an alumni volunteer for one of your programs, please contact us with request details at alumni@ubalt.edu with the subject line “Seeking Alumni Volunteer”
I Have Already Recruited Alumni Volunteers
When our graduates support UBalt in any way, we want to ensure we thank them for their efforts. Our office can identify an appropriate and personal way to recognize alumni in appreciation for their time, talent and treasure, such as providing thank you cards and gifts.
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Alumni Volunteer Recognition
You can report engagement with UBalt alumni by emailing alumni@ubalt.edu. Please be sure to include their name(s) and any relevant details of their support.
The Office of Alumni Relations is responsible for tracking individual alumni volunteer activity and special interests. These activities can range from serving on a board or advisory council or lending their participation to a lecture, panel or workshop to hosting events, mentoring students or simply providing a testimonial or quote for a feature story in a UBalt publication.
We ask that you please share the names of alumni who you have recruited to participate in your programming or activity so that their official alumni record can be updated.
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Alumni Engagement Tracking (The Official Record of Alumni Volunteer Activity)
Please notify us at alumni@ubalt.edu with the subject line “Alumni Volunteer Record”. Include the following information:
- Name of graduate
- Brief description of volunteer activity
- Date of volunteer activity
- Total volunteer hours
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Did you know The University of Baltimore has recognition programs for alumni donors and volunteers? To ensure your volunteers are invited and celebrated, please let us know how you engaged with UBalt alumnus/a by emailing alumni@ubalt.edu. |
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Alumni Volunteer Program
The Office of Alumni Relations offers numerous volunteer opportunities to engage our graduates in a way that best utilizes their skills to meet the needs of our students.Click here to learn more about these opportunities.
To inquire about engaging an alumni volunteer for one of our programs, please contact us at alumni@ubalt.edu with the subject line “Alumni Volunteer Program”.
If you are interested in participating in Backpack to Briefcase, please include the course name, class meeting time and preferred date(s) for the presentation. If you already have an alumnus(a) in mind, we can assist with coordination and day of arrangements.
ALUMNI GUESTS
Alumni guests are given top priority when coming to campus for an on-site visit. Our office can make certain arrangements to ensure the comfort of your program graduates who come to campus or participate in a virtual program. Contact the Alumni Relations team in advance of their visit by emailing alumni@ubalt.edu so we can coordinate their visit.
Our office can:
- Confirm contact information including (premarital) name and class year.
- Provide an alumni "thank you” prior to their arrival.
- Provide an on-campus parking pass. (Subject to availability; space location not reserved or guaranteed.)
- Promote and advertise the event (if applicable).
We ask our campus partners to follow these best practices for visits:
- Alert the Office of Alumni Relations of alumni visits in advance. Virtual and in-person events.
- Include alumni class years in promotional materials, per UBalt Brand and Style Guidelines. Our office will happily provide this information.
- Share any information you may have collected, including participation details updated contact information, current employment, etc. with the Office of Alumni Relations.
- Send the Office of Alumni Relations copies of photos or content from the visit.
- Personally, and graciously, thank alumni for their participation.
ALUMNI DATA
Accurate alumni data and contact information are important to everyone in the UBalt community. The Office of Advancement and External Relations manages and stewards all university alumni data, ensuring that all university departments and programs have trust in and access to reliable alumni data and interactions through alumni relations.
We depend on strong relationships with our graduates to help facilitate authentic learning opportunities for students, as well as reciprocal partnerships and collaborations in Baltimore and beyond. To properly maintain these relationships, our office relies on up-to-date information. Individual class note and update submissions, data pulled from advancement research sources, and updates given by university partners are all used to keep alumni information up to date.
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Submit or Update Alumni Data
Contact information updates can be submitted through our easy self-serve portal or by emailing them to alumni@ubalt.edu . (Be sure to include “Alumni Update” in the subject line.)
Send calls for “Class Notes” to be updated annually in The University of Baltimore Magazine .
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Request Alumni Data
Provide alumni information and stats for research, reporting, and other projects. Partners can request via our self- serve Alumni Data Request form. (Please note that alumni contact information is protected and cannot be shared.)
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Please help us provide you—and all our campus partners—with the best, most effective, most up-to-date information about University of Baltimore alumni by sharing updates with our office, even if they’re received in passing. It’s extremely common —and encouraged— for graduates to keep in touch with their favorite professors and campus mentors, and we welcome any information you can share with us to keep our records accurate and our network flourishing. To ensure your graduates' information is recorded and tracked properly, please email updates to us at alumni@ubalt.edu. |