Web Timesheet Submission Schedule
The Web Timesheet Submission Schedule includes:
- Pay Cycle Begin Date
- Pay Cycle End Date
- Web Timesheet Due Date
- Pay Date
Remember the following schedule:
- Employee timesheets due 9 a.m.
- Timekeeper review and submission due 10 a.m.
- Time manager review and approval due 11 a.m.
Time and Leave Management
The University of Baltimore practices proactive timekeeping meaning that all staff members are required to record time worked and time not worked. Specifically, time management responsibilities are as follows:
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Employee Responsibilities
Enter the hours worked and paid leave hours daily
Complete the timesheet according to the timesheet schedule
Submit appropriate documentation when required
Obtain prior approval by the supervisor for use of leave and overtime
Review the timesheet to ensure it is correct
Non-exempt employees must record daily time, enter in/out time, enter at least ½ hour break for lunch if work day is 6 hours or more and enter 40 hours each week, if 100% FTE
Exempt employees must enter 40 hours each week, if 100% FTE
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Timekeeper Responsibilities
Main point of contact for employees' time reporting questions/guide to new employees
Answer questions regarding leave usage and work hours
Ensure timesheets are submitted according to schedule
Review timesheets prior to submission to supervisor
Make timesheet entries/corrections when necessary
Communicate with HR and Payroll
Review leave balance and usage when requested
Maintain confidentiality
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Time Manager Responsibilities
Authorize time worked for all employees supervised
Approve overtime in advance
Must approve overtime if it is worked
Authorize time away from work
Review employee's leave usage – monitor abuse of leave
Complete/edit timesheet as needed
Ensure employees provide documentation
Timesheet will not be submitted to Payroll without time manager approval
Time manager may approve without timekeeper OK