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Bursar

Office of the Bursar

Vacancy Number 300778

Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 05/05/17     Closes: Open Until Filled

Salary: Commensurate with qualifications

Applications received by June 8, 2017 will receive priority consideration, and the position is open until filled.

Serving under the general direction of the Comptroller, incumbent is responsible for student accounts receivables, third party accounts, cash management, 1098T reporting and Perkins loans.  Five years of progressive management and direct supervision in a cash management setting within a college/university or comparable organization are required.  We look forward to receiving your required electronic application with a cover letter and resume attached and learning about your interest in and qualifications for our vacancy.

The key position responsibilities include day to day management of all facets of billing, collection, payments (deposits), disbursement and record maintenance of all student accounts and related monies at the University of Baltimore. Serves as the institutional subject matter expert on institutional and peers tuition and fees rates. Plans, schedules and directs the work of student accounts to ensure adequate internal controls. Provides management and operational oversight to Office of the Bursar staff. Serves as a super user and business owner fostering changes and enhancements in the enterprise student finance system (PeopleSoft) to benefit team and/or the end users. Recommends student finance policies and procedures that align and support the University's strategic priorities, while maintaining responsible fiscal management. Proactively participates in strategic planning and shared governance processes. Ensures the unit consistently performs with a high level of customer focus, service, diplomacy, confidentiality and trust. Projects a professional and positive image of the institution.

Provide management and operational oversight to the 6 staff members.  Ensure the accurate and timely processing of all activities associated with student receivables, including billing, collections, account reconciliation and the preparation of 1098T forms. Monitor these processes to ensure accuracy, timeliness, completeness and compliance with regulations. Ensure the processing of disbursements and refunds are in accordance with federal and state regulations and institutional policies and procedures.

Keep up to date on change to USM/Board of Regents, State and Federal regulations regarding student accounts, student refunds, student financial responsibility, 1098T processing and cash/credit handling. Lead in the creation or modification of business processes so that student tuition payments, institutional deposits and other monies are always safeguarded. Continuously review University internal controls, established policies and procedures which mitigate risk and ensure compliance. Actively participate in audits related to cash handling, cash receipts, student accounts, refunding and student receivables.

Extract and analyze student account and other student finance related data from the institutional database to satisfy internal and external requests and reporting. Provide ad-hoc reports and data analysis as needed. Foster the use of information systems and technology to maximize efficiency and effectiveness of data in support of decision making. Recommend emerging information technology solutions and training in support of fiscal business intelligence. Serves as the subject matter expert/business owner for all student finance system upgrades and enhancements.

Partner with Enrollment Management colleagues to improve, enhance and streamline the student experience between the Office of the Bursar, Registrar and Financial Aid. Work to exceed the expectation of internal and external customers.

Actively participate in the strategic planning process, serve on or support shared governance committees, recruitment committees and ad-hoc task forces. All other responsibilities as assigned/requested.

Required Education and Experience
Education:     Baccalaureate degree in Accounting, Finance or related business field/discipline.
Experience:   Five years progressive management and direct supervision in a cash management setting within a college/university or comparable organization.  Demonstrated ability to think strategically, analytically and to apply financial tools in the analysis of data is essential.  Proven familiarity working with an ERP/integrated technology, including data extraction and presentation of data in a format suitable for decision making is required.  Strong oral/written skills and the ability to perform with a high degree of diplomacy, confidentiality and professionalism.

Preferred Education and Experience
Education:  MBA or Master’s degree in a related business area.
Experience:  Experience working with PeopleSoft Finance, Student Finance and/or Human Capital Management modules.  Experience in a public higher education environment is preferred.  
Knowledge of generally accepted accounting principles and federal and state of Maryland policies, procedures and laws pertaining to student accounts, receivables, collection, billing and cash management in a higher education setting. Ability to establish goals, structures and processes which align with the institution's long-term strategic plan and vision and short-term priorities. Leadership, coaching and team-building skills to strengthen and cultivate relations with the Comptroller's staff, Financial Operations peers, institutional finance managers and USM colleagues. Effective operational, management and analytical skills and the ability to problem solve and make sound recommendations. Proven applicable experience working in and extracting data from an Enterprise Resource Planning system, business analytics or other relevant system application or software. The ability to influence and lead others outside of reporting lines to achieve common goals and deadlines. Present (orally or in writing) complex financial issues to non-financial constituents. Provide clear and concise analysis and summaries of financial data, respond effectively to questions and prepare material in response to inquiries. Professionally employing inherent customer service strategies, exercising judgement, discretion, confidentiality and leading by example. Enforce standards that promote data quality.

The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.

We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy.  Information follows about submitting the electronic application and attaching your cover letter and resume. 

Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies

The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.

Please read and print the information below before you apply, and refer to it as you enter your application.

NAVIGATION

A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD

Before you apply:

 Save a single PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.

When you apply:

•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.

B - ENTER DATA ON THE FOLLOWING PAGES:

Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT

above and below the required data for the four categories shown above.

Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.

1. Current and Prior Employment/Work Experience:

•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”

2. Education/Education History and References:

•Use the dropdown to enter your highest education level.  Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”

3. How did you find out about us/how did you find out about the job?

•After you enter this information, click “Save,” then click “Next.”

4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.

C – SUBMIT ONLINE APPLICATION

To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:

My Applications
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.

Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact pmason@ubalt.edu for assistance.

TO APPLY:

External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.

Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.

UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

http://www.ubalt.edu/hr

  • Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
  • To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
  • Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.

UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.

Last Published 10/2/15