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Director, Procurement
Office of Procurement and Materials Management
Vacancy number 301187
Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 09/27/21 Closes: Open Until Filled
Salary: Commensurate with qualifications
• excellent tuition remission benefits
• outstanding health benefits plans and rates
• at least 11 paid holidays each year
• 40 days of annual, personal, and sick leave each year, including 20+ annual leave days
• great retirement plans
Serving within the Office of the Comptroller, in Financial Planning and Operation, a subdivision of Administration and Finance, the director is responsible for administering and performing the activities of the University’s purchasing function and ensuring compliance with all University System of Maryland (USM) and State of Maryland policies, procedures and regulations. Oversee all areas and functions of Procurement and establish long-term and strategic planning objectives; while ensuring compliance with regulations, policies and procedures. Exercise discretion and independent judgment in developing, implementing, and maintaining policies, procedures, and material control systems to reduce costs, streamline procedures. Analyze procurement trends and effectiveness, and establish broad based contracts in anticipation of needs. Prepare and submit reports to the USM and the State of Maryland. Manage the purchasing card program. Serve as the small and minority business liaisons. Lead, manage and evaluate 3 staff members, and coordinate with other units from across campus.
We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your required cover letter and resume as one document and attach it in the resume location.
Key Responsibilities:
Responsible for ensuring the procurement policies and procedures are understood and implemented throughout the University. Recommend changes and implement solutions to improve procurement processes and systems. Increase team participation in the development and testing of system improvements. Supervises the Procurement team, including skill development, motivation and performance management. Oversee the procurement of all supplies, services, etc. essential to the operation of the University. Recommend procurement strategy, goals, and guidelines on an annual basis; responsible for purchasing of goods and services in excess of $24 million annually. Preparation of management reports on departmental activities, including but not limited to reports to the Governor’s Office of Small, Minority and Women Affairs, General Accounting Division, Department of General Services, the State Board of Public Works and the USM central Office.
Facilitate discussion of proposed purchases with administrative and academic officers and staff ensuring appropriate University participation. Promote the use of small and minority owned business enterprises. Develop new supply source where existing contractors are inadequate. Utilize strategic sourcing methods, consortium-level, centralized purchasing opportunities to select suppliers based on the best combination of cost, delivery, quality, and reliability as well as the receptivity of the supplier to submit to strict measurement and control. Oversee multiple complex projects for the University including request for proposals (RFP), request for quotes (RFQ), invitations to bid (ITB) and awards contracts.
Cultivates long-term vendor relationships for procurement of key goods and services. Proactively drives the continual search for qualified vendors in all areas to ensure costs are appropriately aligned and that UB benefits from a competitive marketplace and employs latest technologies. Lead the University negotiating teams in negotiating prices, terms and conditions, and settlement for competitively negotiated contracts and for the resolution of complex change orders and claims. Oversees overall supplier risk governance through a variety of best practices, supplier management techniques and contractual terms.
Provide final approval of requisitions, ensures that requisitions have the appropriate authorization and approves/prepares contracts and purchase documents. Approve purchase orders and contracts over signature authority of staff. Manage the Purchasing Card program and delegated procurement.
Required Qualifications
Education: Baccalaureate degree in Business Administration, Procurement, Finance or related degree
Experience: Seven years progressively responsible in procurement and materials management, two years of which in a supervisory capacity. Proven familiarity working with an ERP/integrated technology, including data extraction and presentation of data in a format suitable for executive decision-making is required. Strong oral/written skills and the ability to perform with a high degree of diplomacy, integrity, confidentiality and professionalism are required.
Preferred Qualifications
Education: Master’s degree in Business, Accounting or Finance discipline. Certification by a national professional purchasing organization to include CPPO, C.P.M., CPSM or CPSD.
Experience: Knowledge of the State of Maryland Procurement Code and/or experience with University System of Maryland Procurement Policies and Procedures.
Required Knowledge, Skills, and Abilities
• Demonstrated skills communicating broad-based, complex information, policies and procedures to all levels of the University.
• Experience providing clear and concise analysis and summaries of procurement data, responding effectively to questions and preparing material in response to inquiries.
• Demonstrated skill in setting direction and vision for procurement activities including the establishment of priorities, the development of policies and procedures, and the appropriate allocation of resources.
• Skills in presenting business and operational challenges with proposed solutions, to diverse audiences including leadership and vendors; and developing solutions using substantial creativity, resourcefulness, negotiation, and diplomacy.
• Demonstrated broad and comprehensive knowledge of business theories, concepts and practices and the ability to apply this knowledge to complex, difficult, and unprecedented situations.
• Demonstrated skill in complex and abstract problem-solving abilities.
• Demonstrated ability to perform professionally employing inherent customer services strategies, exercising judgment, discretion, ethics, confidentiality and leading by example.
• Establish goals, structures and processes for staff in alignment with the institution’s long-term strategic plan and vision and short-term priorities.
• Demonstrated leadership, coaching and teambuilding skills to strengthen and cultivate relations with the Financial Operations peers, institutional finance managers and USM colleagues.
• Skills in influencing and leading others outside of reporting lines to achieve common goals and deadlines.
• Demonstrated ability to work collaboratively with peers and senior leadership inside UB, USM and the State of Maryland, and to discharge fiscal responsibilities.
• Proven applicable experience working in and extracting data from an Enterprise Resources Planning (ERP) system, business analytics or other relevant system application or software.
• Demonstrated understanding of procurement technologies including ERP procurement systems and current technologies.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies
The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
NAVIGATION
A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:
• Save one PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.
When you apply:
•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.
B - ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:
•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”
2. Education/Education History and References:
•Use the dropdown to enter your highest education level. Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”
3. How did you find out about us/how did you find out about the job?
•After you enter this information, click “Save,” then click “Next.”
4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
My Applications
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact ubhrcareers@ubalt.edu for assistance.
TO APPLY:
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the “View or Apply for Job Positions” link on the left.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
- Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
- To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
- Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.
UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.