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Use the lists to identify which forms are needed when hiring employees or renewing contracts at UB. Links to forms are provided for all UB HR forms.

All contracts must be hand-delivered to Human Resources two weeks before the start date. Please date stamp all contracts upon delivery.

UPDATE: All I-9 Employment Eligibility Verifications will be processed by the Office of Human Resources. All new employees must complete the online I-9 form through MyUB by the end of their first day of work. They must present supporting documentation/identification within three business days.

NOTE: If you are renewing a contract and the employee is updating their address, you must submit a new W4 form or use the Payroll Online Service Center.

Click here to access the State of Maryland Substance Abuse Policy.

Adjunct

Contractual I and II

Graduate Assistant

Student Assistant

College Work-Study

 

Adjunct

For a new adjunct, submit to the Office of Human Resources:

Provide the new adjunct with the following:

For a renewal adjunct, submit:

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Contractual I and II

For a new contractual I and II, submit to the Office of Human Resources:

Provide the new employee with the following:

For a renewal contractual I and II, submit:

Note: Contingent II employees are eligible for a Cost of Living Adjustment when granted by the State Legislature. Generally, these increases begin on July 1st. Renewal letters must be forwarded to HR at least 2 weeks prior to July 1st, in order to allow sufficient time for HR to set up the new pay rate and for Central Payroll to process the increase.

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Graduate Assistant

For a new graduate assistant, submit to the Office of Human Resources:

Provide the new graduate assistant with the following:

For a renewal graduate assistant, submit:

Graduate Assistant Contract

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Student Assistant

For a new student assistant, submit to the Office of Human Resources:

Provide the new student assistant with the following:

For a renewal student assistant, submit:

Student Assistant Contract

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College Work-Study (CWS)

For a new college work study student, submit to the Office of Human Resources:

Provide the new college work study student with the following:

For a renewal college work study student, submit:

Federal Work-Study Agreement Form

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Last Published 5/31/17