A Spend Authorization is required for all Out of State Travel. Employees can create
a Spend Authorization in Workday and obtain the appropriate approvals for travel related
expenses. Workday will automatically generate a Spend Authorization number. An approved
Spend Authorization number will be used by employee to make the necessary travel arrangements.
When travel is completed, employees will submit an Expense report in Workday. All
supporting documents and/or receipts must be attached to the Workday generated expense
report. Workday automatically generates an expense report number. When the expense
report is approved in Workday, it can be printed in Workday with the attachments.
You will no longer have to attach the State of Maryland Travel Expense Form- Form
X-5.
Important Notes:
When an overnight stay is involved, Washington, D.C. is classified as an out-of-state
travel area. The Department Head (for administrative areas), Chairperson (for academic
areas), or the next higher authority above the traveler is the highest level of approval
necessary for out-of-state or overnight in-state travel. Employees cannot request
per diem for travel that does not involve overnight stays.
Workday has a Google map feature that automatically calculates mileage reimbursement
amounts based on starting and destination addresses. Employees will no longer be required
to attach Google maps for mileage reimbursements. Expense accounts that do not deduct commute miles and do not fall under the exceptions indicated will not be processed and returned
for corrections. In order to ensure that you receive your reimbursement as expeditiously
as possible, please complete the expenses account with commute miles deducted. For
exceptions, please make sure that you note that you either started at UBalt or that
you fall under exception 2, 3 or 4 listed on the mileage page.
