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Out of Office/Vacation Message

Out of Office/Vacation Auto Reply E-mail

Outlook provides an Out of Office Assistant sends "on vacation" or "out of the office" auto replies - a message indication that you may not be able to respond to messages in a timely manner. This can be turned on and customized through the Outlook client and through OWA (Outlook Web App).

Outlook 2010

  1. Open Outlook 2010
  2. Click the File tab.
  3. Click Automatic Replies.
  4. Click Send automatic replies.
  5. Type the message you want to send.
  6. Set a time range to send the reply if desired.
  7. Click OK.

If you did set a time range for your message, you will need to turn off the Out of Office Assistant when you return. Return to the Automatic Replies screen and select “Don't send automatic replies,” then click OK.


Outlook 2007

  1. Open Outlook 2007.
  2. On the Tools menu, click Out of Office Assistant.
  3. Type the message you want to be sent.
  4. Click OK.

Outlook Web App for Faculty and Staff

  1. Open Outlook Web App.
  2. In the upper right corner, click Options.
  3. Click Set Automatic Replies.
  4. Click Send automatic replies.
  5. Type the message you want to send.
  6. If desired, set a time range for the automatic reply.
  7. Click OK.

If you did set a time range for your message, you will need to turn off the Out of Office Assistant when you return. Return to the Automatic Replies screen and select “Don't send automatic replies,”  then click OK.

Outlook Web Access for Students

  1. Open Outlook Web Access.
  2. Click the Options icon on the left side of the OWA screen.
  3. In the Out of Office Assistant section, select I'm currently out of the office
  4. Type the message you want to be sent.
  5. Click Save and Close at the top of the Options window.

To turn it off when you return, change the option to I'm currently in the office.